--- title: How Leave and Blockouts Appear on the Roster description: In Timecloud, the roster automatically surfaces leave and availability, so you never accidentally schedule someone who is away. --- [Skip to content](https://help.jointimecloud.com/how-leave-and-blockouts-appear-on-the-roster#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Roster](https://help.jointimecloud.com/roster?hsLang=en) # How Leave and Blockouts Appear on the Roster ## The roster automatically surfaces leave and availability so you never accidentally schedule someone who is away. #### **What You'll See** - Approved **leave** is shown on the roster grid so you can see who is unavailable. - **Blockout dates** (employee-submitted unavailability) also appear on the grid. - If you try to assign a shift that **conflicts with a blockout**, a warning dialog appears with the option to **Proceed Anyway** or **Cancel**. --- #### **Unavailability Badge on Shift Cards (Shift View)** In **Shift View**, employee avatars on shift cards now display a red **unavailable badge** when the employee has a blockout that overlaps with one of their assigned shifts. ### **How It Works** - A small red **block icon** appears in the top-right corner of the employee's avatar on the shift card. - **Hover** over the avatar to see the details - for example, *"Jane Smith - Unavailable | All Day"* or *"Jane Smith - Unavailable | 9:00am - 5:00pm"*. - The unavailability badge takes **priority** over the leave badge (airplane icon). If an employee has both a blockout and leave, the unavailability badge is shown. - When a shift card has **12 or more employees**, the overflow count (e.g. "+3") also shows the unavailability badge if any hidden employees have a conflicting blockout. ### **What Counts as a Conflict?** - The badge appears when a blockout's time window **overlaps** with a shift's time window on the same day. - **All-day blockouts** will always trigger the badge for any shift on that day. - **Timed blockouts** (e.g. 9:00am - 1:00pm) only trigger the badge if the employee's shift overlaps that window. **Tip:** Use the unavailability badge as a quick visual check before publishing the roster - it helps you spot employees who may need to be reassigned. --- #### **Leave and Blockout Indicators in the Day Modal** When you open a shift's day modal to **assign** or **invite** employees, small badges appear on each selected employee's name chip so you can tell at a glance who is on leave or unavailable. ### **Badges** - **Blockout (Unavailable)** - a small red circle with a diagonal line appears on the top-left corner of the employee's name chip. Hover to see the **"Unavailable"** tooltip. - **Leave** - a small red airplane badge appears on the top-left corner of the chip. Hover to see the **"On Leave"** tooltip. - If an employee has **both** a blockout and leave on the same day, the **blockout badge takes priority**. ### **Dropdown Labels** The employee dropdown also shows status chips next to each name: - **Unavailable** - shown when the employee has a blockout on that day, even if they are already rostered on another shift. - **On Leave** - shown when the employee has approved leave. - **Rostered** - shown when the employee is already assigned to another shift. An employee can show **multiple labels** at once (e.g. "Rostered" and "Unavailable" together). ### **Easier Dropdown Access** You can click anywhere in the employees field - including the empty space beside the name chips - to open the dropdown. This makes it easier to add employees when many are already selected. **Tip:** These indicators persist when the same employee is selected across multiple roles on the same shift, so you always have visibility of their availability status. - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en#main-content) - [Organisation View](https://help.jointimecloud.com/human-resources?hsLang=en#organisation-view) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#mobile-app) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd