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How to Add Comments When Clocking In or Out

If your administrator has enabled comment fields, you can add notes every time you clock in or out using Web Punch. Comments are a handy way to record context about your shift — such as where you're working or why you're leaving early.

Where to Find the Comment Fields

Comment fields appear directly on the Web Punch clock-in/out card, below the status indicator and any job layer dropdowns.

  • If one comment field is enabled, it appears as Comment.

  • If two comment fields are enabled, they appear as Comment 1 and Comment 2.

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How to Add a Comment

  1. Open Web Punch from the left-hand sidebar.

  2. Type your note into the Comment text box (or Comment 1 / Comment 2 if two are available).

  3. Click IN or OUT to clock in or out.

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  4. Your comment is saved alongside the punch record.


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 Editing Comments on the Attendance Page

You can add or edit comments when creating or editing your own check-in from the Attendance & Timesheets page.

  1. Go to Attendance and click the + button on a day row, or click an existing time entry to open the check-in modal.

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  2. If custom comment fields are enabled for your company, the comment fields appear inside the modal with the labels your administrator has configured.
  3. Type or update your notes in the comment fields.
  4. Click Save — the comments are applied to every check-in in that entry (both the clock-in and clock-out).

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Note: Comment fields only appear when you are editing your own attendance. Managers and admins viewing another employee's attendance will not see the comment fields — only the employee themselves can add or edit their own comments.

Note: If your administrator has marked a comment field as required, you must fill it in before you can save the entry.

Good to Know

  • Employee-only comments — Comment fields are personal to each employee. They only appear when you are viewing or editing your own check-in entries, not when a manager opens your timesheet.

  • Mandatory comments — If your administrator has turned on the mandatory comments setting, you must fill in at least one comment field before you can clock in or out (via Web Punch) or save a check-in entry (via the Attendance page).

  • Shared comments — When adding or editing a check-in pair from the Attendance page, comments are shared across both the clock-in and clock-out records.

  • Example uses — "Working from home today," "Leaving early — doctor appointment," or "Covering for evening shift."