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How to Approve Timesheets

Approving timesheets locks them for payroll. Here's how to approve individually, in bulk, and manage approval locks.

 

Individual Approval

  • Click the tick (checkmark) on any day row to approve that specific day's timesheet.

  • Once approved, entries become read-only.
    Image 29-07-2026 at 2.32 PM

Bulk Approval

  • Click the Select All approve button at the top to approve all visible days at once.

  • Days that are period-locked cannot be changed.
    Image 29-07-2026 at 2.33 PM

Unapproving a Timesheet

  • Once a timesheet row is approved, it becomes read-only. To make changes, an admin must first unapprove the day.
    Image 29-07-2026 at 2.35 PM

Job-Based Approvals (Per Check-In Pair)

For companies with Job Costing enabled, you can approve timesheets at the individual check-in pair level rather than the whole day. This gives you granular control — approve time spent on one job while keeping another under review.

Enabling Job Approvals

  • Open the Attendance page and click the Filter icon.
    Image 29-07-2026 at 2.42 PM

  • Toggle Job Approvals on.

  • Click Apply.
    Image 29-07-2026 at 2.43 PM

  • Your preference is saved automatically and remembered next time you log in.

Note: The Job Approvals toggle only appears if your company has Job Costing enabled.

How It Works

When Job Approvals is turned on, each complete check-in pair (a clock-in matched with a clock-out) displays its own approval tick on the right side of the pair card.
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  • Approve a single pair — Click the tick on the right edge of any check-in pair. The tick turns green when approved.

  • Unapprove a single pair — Click the green tick again to unapprove that pair.

  • Day automatically approved — Once every check-in pair on a day is approved, the day-level row tick turns green automatically.

  • Day automatically unapproved — If you unapprove any single pair, the day-level row tick reverts.

Row Tick Behaviour

When Job Approvals is on, the row-level tick (the checkmark for the entire day) works differently:

  • Clicking the row tick approves or unapproves all eligible check-in pairs in that row at once.

  • This is a quick way to approve everything for a day without clicking each pair individually.

Bulk Approval with Job Approvals

Bulk approving (using the toolbar button) approves all visible check-in pairs across loaded employees:

  • If you have a job filter active, only the pairs matching that filter are shown — and only those pairs are approved.

  • This lets you approve time for a specific job across all employees in one action.

Tips

  • Use with job filters — Combine Job Approvals with the job item filter to review and approve time for a specific job across your team.

  • Incomplete pairs are excluded — Only complete check-in/out pairs can be approved. Open or missing entries do not show an approval tick.

  • Existing approvals are preserved — Days that were approved before enabling Job Approvals continue to work normally.

Automated Timesheet Locking

  • If your company has Automated Timesheet Locking enabled (under Settings > Time Settings), timesheets are automatically locked at the end of each pay period.

  • The lock timing is based on how many days after the period ends and the time of day configured by your admin.

  • Each employee's lock is calculated according to their own pay period, so employees on different cycles lock at the right time.

  • Once locked, time entries, shifts, and approvals for that period become read-only.

  • Company Admins are exempt and can still edit locked periods.

Tip: Approve timesheets promptly — automated locking will seal them after the configured grace period.