--- title: How to Assign a Shift in Employee View description: Assigning shifts in Timecloud is the core workflow of the roster. In Employee View, you have three ways to place employees on shifts. --- [Skip to content](https://help.jointimecloud.com/how-to-assign-a-shift-in-employee-view#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Roster](https://help.jointimecloud.com/roster?hsLang=en) # How to Assign a Shift in Employee View ## Assigning shifts is the core workflow of the roster. In Employee View you have three ways to place employees on shifts. Option 1 — Click to Assign 1. Click an **empty cell** in the grid (intersection of an employee row and a day column). 2. A **drawer** opens on the right side of the screen. 3. Select a **Shift Template** from the dropdown. 4. Optionally adjust the **Start** and **Finish** times. 5. View the **Shift Comment** field (read-only in Employee View — see [Shift Comments](https://jointimecloud.atlassian.net/wiki/spaces/Engineerin/pages/1074626700/How+to+Assign+a+Shift+in+Employee+View#Shift-Comments-in-Employee-View) below). 6. If your company uses **Roles**, select the role for this assignment. 7. If your company uses **Job Layers**, select the appropriate job items. 8. Click **Save**. **Tip:** You can assign multiple shifts to the same employee on the same day by clicking **Add Shift** inside the drawer. ![](https://media-cdn.atlassian.com/file/919f3282-aeb0-4e51-92b6-b7f09ef0fbb5/image/cdn?allowAnimated=true&client=dcc85285-7586-445f-adb8-0dc0a5a71bd1&collection=contentId-1074626700&height=125&max-age=2592000&mode=full-fit&source=mediaCard&token=eyJhbGciOiJIUzI1NiJ9.eyJpc3MiOiJkY2M4NTI4NS03NTg2LTQ0NWYtYWRiOC0wZGMwYTVhNzFiZDEiLCJhY2Nlc3MiOnsidXJuOmZpbGVzdG9yZTpjb2xsZWN0aW9uOmNvbnRlbnRJZC0xMDc0NjI2NzAwIjpbInJlYWQiXX0sImV4cCI6MTc5MTkyNTIwOCwibmJmIjoxNzkxOTIyMzI4LCJhYUlkIjoiNjQwMTQzNzg0MzA3ZTQ2YWQxNDRlZGEyIiwiaHR0cHM6Ly9pZC5hdGxhc3NpYW4uY29tL2FwcEFjY3JlZGl0ZWQiOmZhbHNlLCJhdXRoVHlwZSI6InNlc3Npb24ifQ.bLxhzaKuCPsXzcdYPGd4z-QI8r3fd1eP7O0_RQ6VVwk&width=544#media-blob-url=true&id=919f3282-aeb0-4e51-92b6-b7f09ef0fbb5&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1&contextId=contentId-1074626700&collection=contentId-1074626700) Option 2 — Quick Select (Bulk Assignment) 1. Click the **Quick Select** button in the toolbar to open the shift template sidebar. 2. Find the shift template you want and click either: - **Add** — adds the shift alongside any existing assignments. - **Replace** — replaces any existing shift on the selected cells. 3. Click on the **grid cells** where you want to place the shift (you can select multiple cells at once). 4. A **snackbar** appears at the bottom — click **Save** to apply, or **Cancel** to discard. ![](https://media-cdn.atlassian.com/file/7f812f72-3a93-45b8-9d2e-9111c46e5339/image/cdn?allowAnimated=true&client=dcc85285-7586-445f-adb8-0dc0a5a71bd1&collection=contentId-1074626700&height=125&max-age=2592000&mode=full-fit&source=mediaCard&token=eyJhbGciOiJIUzI1NiJ9.eyJpc3MiOiJkY2M4NTI4NS03NTg2LTQ0NWYtYWRiOC0wZGMwYTVhNzFiZDEiLCJhY2Nlc3MiOnsidXJuOmZpbGVzdG9yZTpjb2xsZWN0aW9uOmNvbnRlbnRJZC0xMDc0NjI2NzAwIjpbInJlYWQiXX0sImV4cCI6MTc5MTkyNTIwOCwibmJmIjoxNzkxOTIyMzI4LCJhYUlkIjoiNjQwMTQzNzg0MzA3ZTQ2YWQxNDRlZGEyIiwiaHR0cHM6Ly9pZC5hdGxhc3NpYW4uY29tL2FwcEFjY3JlZGl0ZWQiOmZhbHNlLCJhdXRoVHlwZSI6InNlc3Npb24ifQ.bLxhzaKuCPsXzcdYPGd4z-QI8r3fd1eP7O0_RQ6VVwk&width=544#media-blob-url=true&id=7f812f72-3a93-45b8-9d2e-9111c46e5339&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1&contextId=contentId-1074626700&collection=contentId-1074626700) Option 3 — Drag and Drop With the **Quick Select** sidebar open, drag a shift template from the sidebar directly onto a cell in the grid. --- Shift Comments in Employee View The **Shift Comment** field in the Employee View drawer is **view-only**. You can read any existing comment, but you cannot edit it here. A **View Only** label appears next to the field title to make this clear. To add or edit a shift comment, use the **Shifts view** instead: - When the comment field is empty and you have roster edit access, an **Add in Shifts view** button appears inside the field. Click it to jump directly to the **Shifts view**, filtered to the correct shift template and date. - If you have **unsaved changes** in the drawer, the button is disabled. Save or discard your changes first, then click the button. - The button is not shown if you do not have roster edit access, or if the comment already has a value (you can still read it). --- Overlap Warnings When you save a shift that overlaps with an existing assignment for the same employee, Timecloud shows a **Shift Conflict** dialog. The dialog explains each overlap — showing the employee name, the shift they are already assigned to, and the new shift being added. You must choose one of three options before continuing: - **Keep Current Shift** — discard the new shift and leave the existing assignment unchanged. - **Keep New Shift** — replace the existing shift with the one you are saving. - **Keep Both Conflicting Shifts** — keep the existing shift and add the new shift alongside it. Once you select an option, the **Continue** button becomes available. If more than five employees have overlapping shifts, the dialog shows the first five and a summary line (e.g. "and 2 more employees have overlapping shifts"). This applies to all save methods — drawer saves, Quick Select, and grid-level edits. - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en#main-content) - [Organisation View](https://help.jointimecloud.com/human-resources?hsLang=en#organisation-view) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#mobile-app) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd