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How to Autofill the Roster

Autofill saves hours of manual scheduling by building your roster automatically from pre-defined shift patterns, repeating a previous period, or importing a saved roster pattern. Perfect for teams with consistent weekly schedules.

Steps

  1. In Employee View or Shift View, click the Autofill button in the toolbar.

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  2. A dialogue opens with up to four tabs:
    • Apply Shift Patterns — Uses predefined shift pattern templates to fill the roster.
    • Copy to Next Period — Copies the current period's roster to the next date range.
    • Save Template — Saves the current roster period as a reusable roster pattern.
    • Import Template — Applies a previously saved roster pattern to the current period.


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  3. Depending on the tab you choose:
    • For Apply Shift Patterns or Copy to Next Period, optionally expand Advanced Options to control how existing shifts are handled.

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    • For Save Template, enter a Pattern Name and click Save Pattern.

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    • For Import Template, select a roster pattern from the dropdown, then optionally expand Advanced Options.
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  4. Click Build My Roster (or Save Pattern when saving a template).
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Advanced Options

When using Apply Shift Patterns, Copy to Next Period, or Import Template, you can expand the advanced options to choose how existing shifts are handled:

  • Skip published shifts — Preserves any already-published shifts.
  • Add new employees — Includes recently added employees.
  • Reset all — Clears the roster before filling.

Save Template

The Save Template tab lets you capture the current roster period as a reusable roster pattern. Enter a name and click Save Pattern — Timecloud saves all shifts, employee assignments, and roles so you can import them into any future period.

For more details on creating, editing, and managing roster patterns, see How to Use Roster Patterns.

Import Template

The Import Template tab lets you apply a previously saved roster pattern to the current period. Select a pattern from the dropdown, choose your advanced options, and click Build My Roster. Timecloud maps the pattern onto the selected date range automatically.

Autofill in Shift View

When you use Autofill from Shift View, Timecloud respects your current shift filters. Only the shifts visible on screen are included in the autofill — handy when you want to fill just a few specific shifts without affecting the rest of the roster.