Skip to content
  • There are no suggestions because the search field is empty.

How to Configure Job Tracking Settings

Fine-tune how Job Tracking behaves across your organisation from Settings > Job Tracking. These settings control linking, location-based suggestions, geofence behaviour, and payroll integration.

Accessing Job Tracking Settings

  1. Go to Settings from the left sidebar.
  2. Click Job Tracking in the settings menu.

Available Settings

 
 

Setting

 

What it does

 

Job Linking

Enable parent-child relationships between job layers. When on, you can link items across layers in the Job Item detail panel and the Add/Edit dialog. This also filters child selections based on the chosen parent.

Admin Attendance Job Selection

Only visible when Job Linking is enabled. When toggled on, admins creating or editing attendance records will only see linked child jobs in each downstream layer — matching the same filtering employees see when punching in on the web. This prevents admins from accidentally selecting unrelated jobs.

Hide Inaccessible Job Layers

When enabled, employees who have no department access to any job in a particular job layer will not see that layer when clocking in or filling in timesheets — on both web and mobile. If the hidden layer is set to Mandatory, those employees will not be required to select a job for it. Requires User Groups (departments) to be enabled to take effect.

Suggested Job Items

Enable location-based job suggestions on the mobile app. Set the Km Radius to control how close an employee must be to a geofenced job for the suggestion to appear.

Suggested Default Job Items

Automatically pre-select the employee's rostered job items at clock-in. This speeds up the clock-in process by removing manual selection.

Geofence Lock

Prevent employees from clocking in when they are outside all defined geofences. Use for job sites where location-verified attendance is required.

Geofence Lock for Check-out

Only visible when Geofence Lock is enabled. When toggled on, the same mandatory job-item selection and geofence rules that apply at clock-in are also enforced when employees clock out on the mobile app. This ensures employees remain within a geofenced area and have valid job selections at both ends of their shift.

Geofence Job Layer

Choose which job layer is used for geofence-based suggestions. Only items in this layer can have geofences assigned.

Geofence Radius

Set the km radius for automatic job item creation based on geofence proximity.

Client Job Approval Rounding

When client job approval is enabled, this setting applies your global rounding rules to approved job hours.
 
 
 

How to Update Settings

  1. Toggle each option on or off as needed.
  2. Adjust values (e.g. radius, layer selection) where applicable.
  3. Click Save Changes.

Note: The Save Changes button is only enabled when you have made changes. If the button is greyed out, no unsaved changes exist.

Good to Know

  • Geofence Lock for Check-out only affects employees clocking out via the mobile app. Clock-outs made through the web are not restricted by this setting.

Related Settings

  • Mandatory Layers: Set individual layers as mandatory directly on the Job Tracking page (not in Settings). This forces employees to select a job from that layer when clocking in. Note that when Hide Inaccessible Job Layers is enabled, mandatory validation is automatically skipped for any layer an employee cannot access.
  • Payroll Export: Enable "Include Job Tracking in Payroll Export" in Settings > Payroll to include job assignments in your payroll data.
  • Employee Defaults: Set default job items per employee in their Employee Profile > Operations tab. These defaults are pre-selected when the employee clocks in.