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How to Configure Payroll Settings

The Payroll section lets you set up your pay period, choose a payroll provider, manage allowances, and configure how leave integrates with payroll exports.

Getting There

  1. Click Settings (cog icon) in the left sidebar.

  2. Select Payroll from the settings menu.

Enabling Payroll

  1. Toggle Payroll on.

  2. Choose your Pay Period: Weekly, Fortnightly, or Monthly.

  3. If Fortnightly, set the First Date of Rule to anchor your two-week cycle.

Payroll System

  • Select your Payroll System from the available providers.

  • This determines the export format and integration method.

Payroll Export Options

  • Exclude Employees with Blank Payroll Codes — toggle on to skip employees without a payroll code when exporting.

  • Include Job Tracking in Payroll Export — toggle on to add job costing data to your payroll export.

Leave Integration

  • Payroll Provider for Leave Balances — select your provider or choose None (Use CSV Import).

  • Exclude Leave From Payroll — toggle on to omit leave entries from exports.

  • Exclude Holidays From Payroll — toggle on to omit public holiday entries.

  • Use Leave Balances — toggle on to track and enforce leave balance deductions.

Leave Types

  • The leave types table lists all configured leave types with their payroll codes.

  • Click Add Leave to create a new type, or click the edit icon to update an existing one.

Payroll Codes

  • OT1 Payroll Code — overtime level 1 code for exports.

  • OT2 Payroll Code — overtime level 2 code (if two OT levels are configured).

  • NT Payroll Code — normal time code.

Allowances

Allowances are additional pay items that can be applied to employee timesheets.

To add an allowance

  1. Click Add Allowance.

  2. Enter the allowance name, type, payroll code, and set whether it's active.

  3. Configure any time or manual limits.

  4. Click Save.

To edit or archive an allowance

  • Click the edit icon to update an allowance.

  • Use the archive icon to deactivate an allowance.

Awards (Pay Rates by Role)

  • If your company uses the Awards engine, you can toggle Configure Pay Rates by Company Role to set different pay rates for each role.

Saving Your Changes

  • Click Save Changes at the bottom of the page.

Tips

  • Match your Timecloud pay period to your payroll system's cycle to ensure seamless exports.

  • Always test a payroll export after changing providers to verify the format is correct.

  • Use the "Exclude Employees with Blank Payroll Codes" option to avoid exporting records for contractors or volunteers who aren't in your payroll system.