--- title: How to Edit Employee Basic Details description: How to Edit Employee Basic Details --- [Skip to content](https://help.jointimecloud.com/how-to-edit-employee-basic-details#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Employees](https://help.jointimecloud.com/employees?hsLang=en) # How to Edit Employee Basic Details ## The Basic Details tab is where you manage an employee’s personal information, demographics, contact details, and emergency contacts. #### **Step-by-Step** 1. Open the **Employees** page and select an employee from the list. 2. The employee profile opens on the right. Make sure the **Basic Details** tab is selected. 3. Expand the section you want to edit and update the fields. 4. Click **Save Changes** when you’re done.![Image 15-04-2026 at 2.33 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.33%20PM.jpeg?width=670&height=363&name=Image%2015-04-2026%20at%202.33%20PM.jpeg) --- ### **Sections** #### **Basic Panel** - **Employee Number** — Auto-generated, read-only. - **PIN Number** — The employee’s clock-in PIN (read-only on this tab; editable on User Access). - **First Name**, **Middle Name**, **Last Name**, **Preferred Name** — Edit name fields as needed.![Image 15-04-2026 at 2.26 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.26%20PM.jpeg?width=670&height=314&name=Image%2015-04-2026%20at%202.26%20PM.jpeg) #### **Demographics Panel** - **Gender** — Select from the dropdown. - **Ethnicity** — Free text or multi-select (depends on company settings). - **Date of Birth** — Pick a date using the date picker (DD/MM/YYYY).![Image 15-04-2026 at 2.27 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.27%20PM.jpeg?width=670&height=281&name=Image%2015-04-2026%20at%202.27%20PM.jpeg) #### **Contact Panel** - **Email** and **Mobile** — Primary contact details. - **Address** — Street, city, state/region, post code, and country. - **Emergency Contact** — Name, relationship, email, and phone number. #### ![Image 15-04-2026 at 2.28 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.28%20PM.jpeg?width=670&height=392&name=Image%2015-04-2026%20at%202.28%20PM.jpeg) #### **Custom Property Panels** If your organisation has set up custom profile templates (via **Organisation View > Profile Template**), additional expandable panels will appear here. These can include text fields, numbers, dates, toggles, dropdowns, and file uploads tailored to your business.![Image 15-04-2026 at 2.29 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.29%20PM.jpeg?width=670&height=434&name=Image%2015-04-2026%20at%202.29%20PM.jpeg) --- #### **Profile Header Actions** - **Photo** — Click the profile picture area to upload or change the employee’s photo. - **Archive** — Click to deactivate the employee (moves them to the Archived list).![Image 15-04-2026 at 2.30 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.30%20PM.jpeg?width=670&height=443&name=Image%2015-04-2026%20at%202.30%20PM.jpeg) - **Unarchive** — For archived employees, click to reactivate them. ![Image 15-04-2026 at 2.31 PM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2015-04-2026%20at%202.31%20PM.jpeg?width=670&height=433&name=Image%2015-04-2026%20at%202.31%20PM.jpeg)   - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd