--- title: How to Filter Reports description: Filters let you narrow down which employees are included in a report. Instead of manually deselecting people, apply one or more filter criteria and Timecloud automatically adjusts the employee selection for you. --- [Skip to content](https://help.jointimecloud.com/how-to-filter-reports#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) # How to Filter Reports ## Filters let you narrow down which employees are included in a report. Instead of manually deselecting people, apply one or more filter criteria and Timecloud automatically adjusts the employee selection for you. #### Where to Find Filters - On the **Reports** page, look at the left column below the **Date Range** card. - The **Filters** panel contains collapsible sections for each filter type. --- #### Available Filter Types   | Filter | What it does | When it appears | | --- | --- | --- | | **User Groups** | Filter by team or department | Only if User Groups are enabled for your organisation | | **Company Role** | Filter by employee role | Only if Company Roles are configured | | **Contract Type** | Filter by employment contract type | Always available | | **Approval Status** | Filter by timesheet approval state (**Approved** or **Awaiting Approval**) | Only if Timesheet Approval is enabled | | **Job Layers** | Filter by job or cost centre items | Only if Job Costing is enabled — one panel per layer |       --- #### How to Apply Filters 1. Click on a **filter section header** (e.g. **User Groups**) to expand it. 2. Use the **search bar** inside the panel to find specific items quickly. 3. **Tick the checkboxes** next to the values you want to include. 4. The **Employees** list updates automatically to reflect your selections. ![Screenshot 2026-04-15 at 2.44.31 PM](https://help.jointimecloud.com/hs-fs/hubfs/Screenshot%202026-04-15%20at%202.44.31%20PM.png?width=670&height=371&name=Screenshot%202026-04-15%20at%202.44.31%20PM.png) --- #### AND / OR Filter Logic When you use more than one filter type at the same time, you can choose how they combine: - **OR (default)** — Employees matching **any** of your selected criteria are included. - Example: Selecting "Full-Time" under Contract Type **OR** "Sales" under User Groups returns all full-time employees **plus** all Sales employees. - **AND** — Only employees matching **all** selected criteria are included. - Example: Selecting "Full-Time" **AND** "Sales" returns only employees who are both full-time **and** in the Sales group. To switch between AND and OR: 1. Look at the top of the **Filters** panel. 2. Click the **AND / OR** toggle to switch modes. 3. The employee list updates immediately. ![Screenshot 2026-04-15 at 2.48.11 PM](https://help.jointimecloud.com/hs-fs/hubfs/Screenshot%202026-04-15%20at%202.48.11%20PM.png?width=670&height=371&name=Screenshot%202026-04-15%20at%202.48.11%20PM.png) --- #### Special Filter Behaviour ### Approval Status - This filter does **not** change which employees appear in the list. - Instead, it tells the report to include only data with the selected approval state (e.g. only approved timesheets). - It applies when exactly **one** status is selected. ### Job Layers - Job layer selections are sent directly to the report when you download it. - They do **not** filter the employee list on screen. --- #### Clearing Filters - Uncheck all selected items in a filter panel to remove that filter. - When no filters are active, **all employees** are selected by default. - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd