Skip to content
  • There are no suggestions because the search field is empty.

How to Filter Timesheets

Filters let you zero in on the exact entries you need. Here's how to use them.

Opening the Filter Dialog

  • Click the Filter button in the toolbar to open the filter dialog.

Available Filters

  • Job Items — Filter by specific job layers (when job costing is enabled).
  • Clocked In By — Filter by who created the entry (e.g. employee, admin, device).
  • Approval Status — Show only approved, unapproved, or all entries.
  • Flagged Only — Toggle to show only flagged entries.
  • Show Users with No Time Entries — Include employees who have no records for the period.
  • Offline Check-ins — Filter entries that were recorded offline.
  • Time Accuracy — Filter by timezone validation status.
  • Hours Format — Switch between Timecode (hh:mm) and Decimal display (when Awards engine is active).

Department Filter

  • Use the Departments dropdown in the toolbar to filter by one or more departments.
  • Only employees in the selected departments will appear.

Shift Filter

The Shifts dropdown in the toolbar lets you show only attendance entries for specific shifts. It is available across all attendance views — single-day, multi-day, Overview, and Roster vs Actuals.

Using the filter

  • Click the Shifts dropdown in the toolbar.
  • Select one or more shifts to narrow results to just those shifts.
  • The trigger shows the first selected shift name plus a count — for example, Morning (+2) when three shifts are selected.

Department grouping

When department-based shift assignment is enabled, shifts are grouped under their top-level department:

  • Department headers are collapsed by default — click the chevron (arrow icon) next to a department name to expand or collapse it.
  • Tick the department header to select or deselect every shift in that department at once.
  • Shifts that are not assigned to any department appear as a flat list.

Colour swatches

Each shift shows a small colour swatch beside its name, matching the shift's colour on the roster and attendance grid. This makes it easy to identify shifts at a glance.

Selection behaviour

  • Your shift selection persists when you change the date range — you do not need to reselect shifts after moving to a different week or period.
  • The selection is cleared when you switch between the list view and the Overview, since each view rebuilds the toolbar.

What the filter affects

  • Attendance rows — Only days with a matching shift are shown. Days on other shifts are hidden rather than displayed as empty.
  • Totals — The employee totals row recalculates to reflect only the selected shifts.
  • Awards/payroll — If the Awards engine is enabled, entitlement breakdowns are narrowed to the selected shifts.
  • Flags badge — The flag count in the toolbar updates to reflect only the selected shifts.
  • Timesheet approvals — Approving timesheets while a shift filter is active only approves days that match the selected shifts. Days on other shifts are left untouched.
  • Timesheet exports — PDF and CSV exports respect the active shift selection, so only matching entries are included in the file.

In the Overview

When a narrow shift filter matches very few employees, the Overview walks through the full employee list to find matches:

  • A progress bar appears while the search is running, showing how far through the employee list it has progressed.
  • If no employee has attendance matching the selected shifts, a "No attendance found for the selected shifts" message appears with a Clear shifts filter button to remove the filter.

Tip: Combine multiple filters to quickly find specific entries — for example, filter by shift and department together, then toggle "Flagged Only" to review flagged entries for that shift.