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How to Filter Timesheets

Filters let you zero in on the exact entries you need. Here's how to use them.

Opening the Filter Dialog

  • Click the Filter button in the toolbar to open the filter dialog.

Available Filters

  • Job Items — Filter by specific job layers (when job costing is enabled).
  • Clocked In By — Filter by who created the entry (e.g. employee, admin, device).
  • Approval Status — Show only approved, unapproved, or all entries.
  • Flag Status — Filter attendance days by check-in completeness (see details below).
  • Show Users with No Time Entries — Include employees who have no records for the period.
  • Offline Check-ins — Filter entries that were recorded offline.
  • Time Accuracy — Filter by timezone validation status.
  • Hours Format — Switch between Timecode (hh:mm) and Decimal display (when Awards engine is active).

Flag Status Filter

The Flag status control lets you filter attendance by whether check-in pairs are complete or missing. Use it to quickly find days that need attention.

Options

 
 

Option

 

What it shows

 

All

Every attendance day, regardless of flag status. This is the default.

Missing Check-ins

Only days that have at least one incomplete check-in pair - for example, a clock-in without a matching clock-out.

Complete Check-ins

Only days that have at least one complete check-in pair (both clock-in and clock-out recorded).
 
 
 

Good to know

  • The filter works at the day level - it shows or hides entire days, not individual pairs within a day.
  • A day with a mix of complete and missing pairs will appear under both Missing Check-ins and Complete Check-ins.
  • Your selection persists between sessions, so the filter stays where you left it next time you open the page.
  • Clicking Clear in the filter dialog resets Flag status back to All.
  • The filter also applies to exports - only days matching the selected flag status are included in PDF and CSV files.

Department Filter

  • Use the Departments dropdown in the toolbar to filter by one or more departments.
  • Only employees in the selected departments will appear.

Shift Filter

The Shifts dropdown in the toolbar lets you show only attendance entries for specific shifts. It is available across all attendance views - single-day, multi-day, Overview, and Roster vs Actuals.

Using the filter

  • Click the Shifts dropdown in the toolbar.
  • Select one or more shifts to narrow results to just those shifts.
  • The trigger shows the first selected shift name plus a count - for example, Morning (+2) when three shifts are selected.

Department grouping

When department-based shift assignment is enabled, shifts are grouped under their top-level department:

  • Department headers are collapsed by default - click the chevron (arrow icon) next to a department name to expand or collapse it.
  • Tick the department header to select or deselect every shift in that department at once.
  • Shifts that are not assigned to any department appear as a flat list.

Colour swatches

Each shift shows a small colour swatch beside its name, matching the shift's colour on the roster and attendance grid. This makes it easy to identify shifts at a glance.

Selection behaviour

  • Your shift selection persists when you change the date range - you do not need to reselect shifts after moving to a different week or period.
  • The selection is cleared when you switch between the list view and the Overview, since each view rebuilds the toolbar.

What the filter affects

  • Attendance rows - Only days with a matching shift are shown. Days on other shifts are hidden rather than displayed as empty.
  • Totals - The employee totals row recalculates to reflect only the selected shifts.
  • Awards/payroll - If the Awards engine is enabled, entitlement breakdowns are narrowed to the selected shifts.
  • Flags badge - The flag count in the toolbar updates to reflect only the selected shifts.
  • Timesheet approvals - Approving timesheets while a shift filter is active only approves days that match the selected shifts. Days on other shifts are left untouched.
  • Timesheet exports - PDF and CSV exports respect the active shift selection, so only matching entries are included in the file.

In the Overview

When a narrow shift filter matches very few employees, the Overview walks through the full employee list to find matches:

  • A progress bar appears while the search is running, showing how far through the employee list it has progressed.
  • If no employee has attendance matching the selected shifts, a "No attendance found for the selected shifts" message appears with a Clear shifts filter button to remove the filter.

Tip: Combine multiple filters to quickly find specific entries - for example, set Flag status to Missing Check-ins and filter by a department to review incomplete time entries for that team.