--- title: How to Manage Block Out Dates description: Within Timecloud, block out dates let employees set their unavailability, helping managers plan schedules more effectively. --- [Skip to content](https://help.jointimecloud.com/how-to-manage-block-out-dates#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) # How to Manage Block Out Dates ## Block out dates let employees set their unavailability, helping managers plan schedules more effectively. ### **Viewing Block Out Dates** 1. Navigate to the **Leave** page 2. Click the **Block Out Dates** tab #### **Admin View** Admins can view all employee blockout rules with filters for departments, employees, and frequency. ![Image 17-04-2026 at 8.45 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2017-04-2026%20at%208.45%20AM.jpeg?width=670&height=363&name=Image%2017-04-2026%20at%208.45%20AM.jpeg)![](blob:https://jointimecloud.atlassian.net/3e5748e3-02d9-408e-989b-ba0cddd7c5ec#media-blob-url=true&id=ce79e25a-7b6d-4257-8c4c-1f090562b458&collection=contentId-1074888834&contextId=1074888834&width=1280&height=720&alt=&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1) #### **Employee View** Employees see their own blockout rules and can add, edit, or delete them. ![Image 17-04-2026 at 8.51 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2017-04-2026%20at%208.51%20AM.jpeg?width=670&height=363&name=Image%2017-04-2026%20at%208.51%20AM.jpeg) ![](blob:https://jointimecloud.atlassian.net/e78f3754-489e-4a14-8931-5efd78579e43#media-blob-url=true&id=d3c13c08-ddd1-4a5e-b526-41dbe0b604a9&collection=contentId-1074888834&contextId=1074888834&width=1280&height=720&alt=&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1) ### **Adding a Block Out Date** 1. Click the **Add Blockout** button (employee view) 2. Fill in the wizard steps: ![Image 17-04-2026 at 8.46 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2017-04-2026%20at%208.46%20AM.jpeg?width=670&height=363&name=Image%2017-04-2026%20at%208.46%20AM.jpeg) ![](blob:https://jointimecloud.atlassian.net/2af4e0c8-dd08-4a02-b0ba-6f6ee6183e9c#media-blob-url=true&id=74eab095-ba39-4182-bc98-d724ce309734&collection=contentId-1074888834&contextId=1074888834&width=1280&height=720&alt=&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1) #### Step 1: Date and Time - Set the **Start Date** and **End Date** - Toggle **All Day** on or off - If not all day, set the specific **Start Time** and **End Time** #### Step 2: Repeat Settings - Choose the **Frequency** (e.g., Does Not Repeat, Daily, Weekly, Monthly, Yearly) - Set the **Repeat Period** - Choose whether the rule repeats **Ongoing** or until a **Specific Date** #### Step 3: Comment - Add an optional comment (up to 140 characters) explaining the blockout - Click **Submit**   ### **Editing a Block Out Date** - Click the **Edit** (pencil icon) on an active blockout rule - Expired blockout rules cannot be edited ### **Deleting a Block Out Date** - Click the **Delete** (trash icon) on the blockout rule - Confirm the deletion in the dialogue ![Image 17-04-2026 at 8.46 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2017-04-2026%20at%208.46%20AM.jpeg?width=670&height=363&name=Image%2017-04-2026%20at%208.46%20AM.jpeg) ### **Table Columns** - **Name** — Employee name - **Date Range** — Start and end dates - **Time** — All Day or specific times - **Frequency** — How often the blockout repeats - **Repeating End Date** — When the repeating rule ends - **Length** — Duration of the blockout - **Comment** — Click the comment icon to view any notes ![Image 17-04-2026 at 8.55 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2017-04-2026%20at%208.55%20AM.jpeg?width=670&height=243&name=Image%2017-04-2026%20at%208.55%20AM.jpeg)   - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd