How to Manage Devices

Enter the Serial Number — the unique identifier for your device.
Enter an Alias — a friendly name (e.g. "Front Desk Kiosk", "Warehouse Terminal").
Toggle Notifications on if this device should trigger clock-in alerts.
(Optional) Link the device to specific job layers by selecting from the job layer dropdowns.
(Optional) Set the Device Location — clock-ins from this device will use the geolocation you specify.
Click Save.

These settings control how Timecloud processes clock events from biometric scanners. They appear when your account has biometric automation enabled.

Toggle Auto CheckType on to let Timecloud automatically determine whether each scanner event is a clock-in or clock-out.
When enabled, the system looks at the employee's current working status and assigns the correct direction — no need for the scanner hardware to distinguish In from Out.
A 30-second debounce prevents duplicate entries if an employee scans twice quickly.

Toggle Auto BreakType on to have Timecloud automatically insert break records when it detects gaps between working clock pairs.
Requires Auto CheckType to be enabled first.
When an employee clocks out and then clocks back in, the gap is labelled as a break using the break rules configured on the assigned shift template.
Break rules are applied in the order defined on the shift — the first gap uses the first break rule, the second gap uses the second, and so on.
If no break rules remain or a break already exists in the gap period, the gap is left

If your organisation uses biometric devices (fingerprint or face recognition):

Toggle Sync Employee with Biometrics device on.
Click Save Changes to push employee data to all connected biometric devices.
This keeps fingerprint and face data up to date when you add or change employees.

When you update an employee's First Name or Last Name in the web app and save, the updated name automatically syncs to their biometric scanner profile.
No manual action is needed — the change is pushed to the device within a few minutes.
The display name on the biometric device uses up to 25 characters (combined first and last name).

Scanner card numbers assigned on the biometric device are automatically synced back to each employee's profile in Timecloud.
This runs in the background — card numbers stay in sync without manual data entry.
If a card number is already assigned to another employee, the sync skips that card to prevent duplicates.

Give each device a clear, descriptive alias so managers can quickly identify which location or department it belongs to.
Set the device location for geofence-based reporting — every clock-in from that device will be tagged with the configured coordinates.
Auto CheckType is ideal for simple scanners that only record a timestamp without specifying In or Out.
Auto BreakType saves time by labelling break periods automatically — just make sure your shift templates have the correct break rules set up.
Name changes made in the web app sync automatically — you don't need to re-register the employee on the scanner.
Card numbers sync from the device to Timecloud automatically, so there's no need to manually copy them into employee profiles.
Test the device connection after setup to confirm clock-ins are registering correctly in Timecloud.

The Devices section lets you register and manage biometric or kiosk clock-in devices connected to Timecloud. Use this to set up hardware terminals at your workplace.