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How to Manage Devices

The Devices section lets you register and manage biometric or kiosk clock-in devices connected to Timecloud. Use this to set up hardware terminals at your workplace.

Getting There

  1. Click Settings (cog icon) in the left sidebar.

  2. Select Devices from the settings menu.

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Viewing Devices

  • All registered devices are listed in a table.

  • Use the Search bar to find a specific device by name or serial number.

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Adding a Device

  1. Click Add Device.

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  1. Enter the Serial Number — the unique identifier for your device.

  2. Enter an Alias — a friendly name (e.g. "Front Desk Kiosk", "Warehouse Terminal").

  3. Toggle Notifications on if this device should trigger clock-in alerts.

  4. (Optional) Link the device to specific job layers by selecting from the job layer dropdowns.

  5. (Optional) Set the Device Location — clock-ins from this device will use the geolocation you specify.

  6. Click Save.

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Editing a Device

  • Click the edit icon next to any device.

  • Update the alias, notifications, job layer links, or location.

  • Click Save.

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Removing a Device

  • Click the delete icon next to a device to remove it.

  • Removing a device does not delete historical clock-in records made through it.

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Biometric Sync

If your organisation uses biometric devices (fingerprint or face recognition):

  • Toggle Sync Employee with Biometrics device on.

  • Click Save Changes to push employee data to all connected biometric devices.

  • This keeps fingerprint and face data up to date when you add or change employees.

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Tips

  • Give each device a clear, descriptive alias so managers can quickly identify which location or department it belongs to.

  • Set the device location for geofence-based reporting — every clock-in from that device will be tagged with the configured coordinates.

  • Test the device connection after setup to confirm clock-ins are registering correctly in Timecloud.