How to Manage Employee User Access

Admin Access — Toggle on to grant the employee manager-level access to Timecloud.
PIN Number — Set or change the employee’s 4-digit login PIN. PINs must be 4 digits and cannot start with 0.
Department Permissions — When admin access is on, choose which departments this admin can manage.
Approve Leave — Toggle on to allow this admin to approve leave requests.
Password Reset — When admin access is on, set a new password. Passwords must be at least 10 characters with 1 uppercase, 1 lowercase, and 1 number.

Control what the employee can do across the web and mobile apps:

Allow Web App Clock in/out — Let the employee punch in and out via the web app.
Allow Mobile App Clock in/out — Let the employee punch in and out via the mobile app.
Allow Mobile App Timesheet Access — Let the employee view timesheets on mobile.
Require Photo Capture — Require a photo when clocking in/out.

Add / Edit / Remove Timesheets — Control whether the employee can manage their own timesheets.

Click Send Mobile App Download link to email the employee a link to install the Timecloud mobile app.

If your company uses biometric devices:

Biometric Scanner Permission — Set the employee’s access level on biometric devices.
Biometric Scanner Group — Assign the employee to a biometric scanner group.
Biometric Scanner Card No — Enter the employee’s card number for biometric access.

After making any changes on the User Access tab, click the Save button in the employee header to apply your changes.

Managers can control an employee’s login credentials, admin privileges, and feature-level permissions from the employee’s profile.