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How to Manage Feature Access and Permissions

The Feature Access section lets account owners control exactly which screens and operations each admin can access. Use this to limit visibility and actions based on each manager's role.

Getting There

  1. Click Settings (cog icon) in the left sidebar.

  2. Select Feature Access from the settings menu.

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Selecting an Admin

  1. Use the Search Employee field to find an admin by name.

  2. Click their name in the list on the left to load their current permissions.

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Screen Permissions

Screen permissions control which pages in Timecloud an admin can see.

  • Each screen (e.g. Dashboard, Roster, Attendance, Employees, Leave, Payroll, Reports) has an enable toggle.

  • Toggle a screen on to grant access; toggle it off to hide it from that admin.

  • Screens may be grouped into categories — expand each category to see individual screens.

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  • Use the Select All checkbox at the top of the list to enable or disable every screen permission at once.
    • A filled checkbox means all screens are currently enabled.
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    • A dash (indeterminate) means some screens are enabled, and some are disabled.
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    • An empty checkbox means no screens are enabled.
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Operations Permissions

Operations permissions control what actions an admin can perform within each feature area.

  • For each feature, you can toggle:

    • Add — create new records.

    • Delete — remove records.

    • Edit — modify existing records.

    • View — see records (read-only access).

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  • Use the Select All checkbox at the top of the list to enable or disable every operation (Add, Delete, Edit, View) across all features at once.
    • A filled checkbox means all operations are currently enabled.
    • A dash (indeterminate) means some operations are enabled and some are disabled.
    • An empty checkbox means no operations are enabled.

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Saving Your Changes

  • Click Save Changes after updating permissions for an admin.

Important Notes

  • Only users with the admin role appear in this list. To make someone an admin, go to their employee profile and assign the admin role first.

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  • Changes take effect immediately after saving — the admin will see their updated access on their next page load.

  • Be careful when removing View permissions — the admin will lose all access to that feature area.

Tips

  • Use Select All to quickly grant full access to a new admin, then turn off the specific screens or operations they don't need.

  • Give managers only the access they need — a roster manager may not need payroll or employee profile access.

  • Review permissions periodically, especially when admins change roles within your organisation.

  • If an admin reports they can't see a page, check their screen permissions here first.