How to Manage Job Layers and Items

Understanding Job Layers and Items

The Job Tracking page is the central hub for managing your job structure. Navigate to it from the left sidebar.

Key elements on this page

• Job Layer headers — Each layer shows its name, a Mandatory toggle, and options to Edit or Delete the layer.
  
  

• Job Items table — Lists all items within a layer. You can filter between Active and Archived items, search by name, and paginate through results.
  
  
  
  

• 'Add Layer' button — Creates a new job layer at the bottom of the list.
  
  

How to Add a Job Layer

1. Navigate to Job Tracking from the left sidebar.

2. Click the Add Layer button at the bottom of the page.
   
   

3. Enter a descriptive name for the layer (e.g. "Client", "Project", "Task").

4. Click the Save icon to confirm.
   
   

Note: Your company has a maximum number of job layers. If you have reached the limit, a message will appear. Contact Timecloud support to increase this limit.

How to Edit or Delete a Job Layer

• Rename a layer: Click the Edit (pencil icon) next to the layer name, update it, and click Save.

• Delete a layer: Click the Delete button. A layer can only be deleted when it contains no job items — archive or remove all items first.

• Set as Mandatory: Toggle Mandatory on or off. When enabled, employees must select a job from this layer when clocking in. This saves automatically.
  
  

How to Add a Job Item

1. Find the layer you want to add an item to.

2. Click the + Add button in that layer’s table header.
   
   

3. Fill in the details in the Add Job Item dialogue:

Field	Description
Name	A descriptive name for the job item (required). A confirmation prompt appears if the name already exists in the same layer.
Department Filtering	Restrict visibility to specific departments so only relevant staff see this item.
Custom Code 1 / Custom Export Code 1	Optional reference codes for reporting or payroll integration.
Expected Costs	Budget amount for this job item.
Expected Hours	Estimated hours for this job item.
Job Linking	Link to parent or child items in other layers (when Job Linking is enabled in Settings).
Active	Toggle whether the item is immediately available. Defaults to on for new items.
Payroll Relationships	Map this job to external payroll provider codes (when configured).

 

   4. Click Save.

How to Edit a Job Item

1. Click the Edit (pencil icon) next to the job item in the table.
   
   

2. Update any fields in the Edit Job Item dialogue.

3. Click Save to apply your changes.
   
   

How to Archive or Restore Job Items

• Archive a single item: Click the Delete (trash icon) next to the item. The item moves to the archived list and is no longer available for selection.
  
  

• Bulk archive: Select multiple items using the checkboxes, then click the Archive (n) button that appears in the toolbar.
  
  

• Restore archived items: Toggle the Active switch off to view archived items. Select the items you want to restore and use the Unarchive action to make them active again.
  
  

Download Job Items

To export your current active job items as a CSV file, click Download Active Jobs on the Job Tracking page. This is useful for reviewing your data or as a template for bulk uploads.