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How to Manage Leave on Mobile

The Leave section of the Timecloud mobile app lets you apply for time off, check your balances, and manage blockout dates.

Viewing Leave ApplicationsIMG_8897

Tap the Leave tab to see your leave requests. They are grouped into tabs:

 
 

Tab 

What It Shows

Approved

Leave requests that have been approved

Pending

Requests waiting for manager approval

History

All past leave requests
 
 
 

Applying for LeaveIMG_8899

  • Tap the + Apply for Leave button.

  • Fill in the required details (see below).

  • Tap Submit to send the request to your manager.

 

 

 


 

Selecting a Leave TypeIMG_8900

  • Choose from the available leave types, such as:

    • Annual Leave

    • Sick Leave

    • Holiday

    • Parental Leave

    • And any custom types your company has configured.


Choosing Dates and DurationIMG_8901

  • Select the start date and end date for your leave.

  • Choose the duration format:

    • Hours — for partial-day leave

    • Days — for full-day leave

    • Weeks — for extended leave

 


Checking Your Leave BalanceIMG_8898

  • Your current balance for each leave type is shown on the leave form.

    • This helps you confirm you have enough leave available before applying.

 

 

 


Adding Comments and AttachmentsIMG_8894

  • Use the comments field to add a note for your manager.

  • Tap Attach to upload a supporting document (e.g. a medical certificate).

Insufficient Leave Balance Warning

  • If your requested leave exceeds your available balance, a warning is displayed.

  • You can still submit the request — your manager can approve it with an override if appropriate.

Cancelling a Leave Request

  • Open the leave request from the Pending or Approved tab.

  • Tap Cancel Request.

  • The request is withdrawn and your balance is restored.

Approving or Declining Leave (Managers)A2A73D92-DEFB-4EA8-8C7C-62AE1D1BDDFF_1_201_a

If you are a manager:

  • Open the Pending tab to see requests from your team.

  • Tap a request to review the details.

  • Tap Approve or Decline.

  • If the employee has insufficient leave, you can choose to override the balance restriction.


Blockout Dates / Availability

Blockout dates let you tell your manager when you are unavailable to work.

Adding a Blockout DateIMG_8913IMG_8912

  • Tap + icon

  • Go to the + Blockout section within the Leave tab.

  • Select the date(s) you are unavailable.

  • Tap Save.

 

 

Repeating Blockout RulesIMG_8914

  • For recurring unavailability, enable Repeat.

  • Choose a frequency (e.g. every week on Monday).

  • The blockout will automatically apply to future dates.

 

 

 

Editing and Deleting Blockout Dates

  • Tap an existing blockout to edit the dates or details.

  • Tap Delete to remove a blockout entirely.

IMG_8915