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How to Manage Public Holidays

The Holidays section is where you manage your public holiday calendar and control which employees each holiday applies to. Holidays drive pay calculations, attendance rules, and reporting.

Getting There
  1. Click Settings (cog icon) in the left sidebar.
  2. Select Holidays from the settings menu.
Enabling Public Holidays
  • If you see the Public Holidays toggle at the top, switch it on and click Save to activate holiday tracking for your company.
Viewing Holidays
  • Use the date range picker to filter holidays for a specific period.
  • The table shows each holiday's Date, Holiday Name, Assigned Staff count, and available actions.
  • If your company has awards enabled, the table also shows a Window column displaying the holiday time window (e.g. "09:00–17:00" for part-day holidays, or "Full day" for all-day holidays).
Creating a Holiday
  1. Click Create Holiday.
  2. Enter the Holiday Name and Date.
  3. Click Save.
Syncing Official Public Holidays
  • Click Synchronise New Public Holidays to import your country's official holidays.
  • Already-synced holidays will not be duplicated.
Managing Staff Assignments

By default, a holiday may apply to all employees. To assign specific staff:

  1. Click Assignments next to the holiday.
  2. Use the employee filter to select which employees this holiday applies to.
  3. Confirm your selection.

This is useful when only certain teams or contract types qualify for a specific holiday.

Approved Timesheets and Assignments

When you assign or remove employees from a holiday, any employee whose timesheet has already been approved for the holiday date is automatically skipped. The rest of the batch still applies.

  • A warning message appears listing the skipped employees (up to 10 names, then "and N more").
  • To include a skipped employee, first unapprove their timesheet on the Attendance page, then retry the assignment.
Selecting Public Holiday Rates

If your company uses awards and has more than one public holiday overtime rule set up per employee type, you can choose which rate applies to each individual holiday.

When Is This Available?

  • Your company must have awards enabled.
  • At least one employee type in your award must have two or more public holiday overtime rules configured.

How to Select a Rate

  1. Find the holiday in the table and click the Rates button.
  2. The Public Holiday Rates modal opens, showing the holiday name, date, and time window.
  3. For each award and employee type listed, use the dropdown to choose a rate:
    • Default - uses the first public holiday rule from your award setup.
    • A specific rule - shown with its name and rate multiplier percentages (e.g. "Evening Rate (200% / 250%)").
  4. Click Save.

Good to Know

  • Employee types with only one public holiday rule always use that rule - they will not appear in the modal.
  • If you do not select a rate for an employee type, it automatically uses the first rule (the default).
  • Changing the rate here only affects this specific holiday. Other holidays keep their own selections.
  • The first rule in your award setup is always the default. You can add extra public holiday rules in Settings > Payroll Rules under your award's Daily Overtime rules.
Deleting a Holiday
  • Click the delete icon next to a holiday to remove it.
  • Deleting a holiday removes it from future payroll and attendance calculations, but does not change already-processed records.

When Deletion Is Blocked

You cannot delete a holiday if any employee has an approved timesheet on that date. An error message will appear listing the affected employees (up to 10 names, then "and N more").

To proceed:

  1. Go to the Attendance page and find each listed employee's timesheet for the holiday date.
  2. Unapprove their timesheet.
  3. Return to Settings > Holidays and delete the holiday.
Tips
  • Approved timesheets are protected. Assigning or removing a holiday skips employees with approved timesheets, and deleting a holiday is blocked entirely until those timesheets are unapproved. This prevents accidental changes to finalised payroll data.
  • Sync official holidays at the start of each year so your calendar stays current.
  • Use staff assignments to handle regional or role-based holidays (e.g. only full-time employees get a certain public holiday).
  • If you have multiple public holiday rates, review the Rates selection for each holiday to ensure the correct pay rule applies.
  • Review holiday assignments before each payroll run to ensure accurate pay.