How to Manage User Access and Permissions

Step-by-Step

1. Open the Employees page and select an employee.

2. Click the User Access tab in their profile.

3. Adjust the settings in each panel as needed.

4. Click Save Changes when done.
   
   

Sections

General Panel

• Admin Access — Toggle on to grant administrator access to the web app.

• PIN — Set or update the employee’s 4-digit clock-in PIN.

  

When Admin Access is turned on:

• Approve Leave — Allow this admin to approve leave requests (requires admin access and leave approval mode).

• Department Permissions — Control which departments this admin can view and manage.

• Direct Reporting Lines — Enable direct reporting relationships (company admin only).

• Password Reset — Set a new password for admin-level employees.
  
  

Permissions — Employee Access

• Allow Web App Clock in/out — Let the employee clock in/out from the web app.

• Allow Mobile App Clock in/out — Let the employee clock in/out from the mobile app.

• Allow Mobile App Timesheet Access — Give timesheet access on mobile.

• Require Photo Capture — Require a photo when clocking in.

• Allow Leave Applications — Let the employee submit leave requests.

• Allow Blockout Entry — Let the employee enter availability/blockout periods.

• Allow Public Holidays — Show public holidays to the employee.

• Add/Edit/Remove Timesheets — Control whether the employee can modify their own timesheets.
  
  

Mobile App

• Send Mobile App Download link — Click this button to send the employee a link to download the Timecloud mobile app.

Biometric Scanners

• Biometric Scanner Permission — Set the access level for biometric scanners.

• Biometric Scanner Group — Assign a scanner group (if applicable).

• Biometric Scanner Card No — Enter the employee’s scanner card number.