---
title: How to Map Employees to Payroll
description: Before you can publish timesheets, each Timecloud employee needs to be linked to their matching record in your payroll system.
---

[Skip to content](https://help.jointimecloud.com/how-to-map-employees-to-payroll#main-content)

[Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en)

[![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en)

Open main navigation

Close main navigation

- [Contact us](https://help.jointimecloud.com/kb-tickets/new)
- [Go to app.jointimecloud.com](https://app.jointimecloud.com/)

[Go to app.jointimecloud.com](https://app.jointimecloud.com/)

 Got questions? Ask away

- There are no suggestions because the search field is empty.

1. [Service Portal](https://help.jointimecloud.com/?hsLang=en)
2. [Payroll](https://help.jointimecloud.com/payroll?hsLang=en)

# How to Map Employees to Payroll

## Before you can publish timesheets, each Timecloud employee needs to be linked to their matching record in your payroll system.

Mapping Employees

1. Go to **Payroll** > select your provider > **Manage Employees**.
2. Each row shows a Timecloud employee with their first name, last name, and email.
3. Use the **Action** dropdown in each row to select the matching payroll employee.
4. A sync icon will appear confirming the mapping is successful.
5. Use the **Worked Hours?** checkbox to control whether worked hours are included in exported timesheets for that employee.
6. Use the header checkbox to select or deselect all employees at once.

---

Filtering the Employee List

When you have a large number of employees, use filters to narrow down the list:

- **Department** — select one or more departments to show only employees in those groups.
- **Contract Type** — select one or more contract types (e.g. Full Time, Part Time) to filter by employment arrangement. Choose **Unassigned** to show employees that don't have a contract type set.
- Click **Clear all** to reset all filters and show every employee again.

---

Sorting the Employee List

Click the **First Name** or **Last Name** column header to sort the table alphabetically. Click the same header again to reverse the sort order.

---

Importing Employees from Payroll

If employees exist in your payroll provider but not yet in Timecloud, you can import them directly:

1. Click the **Import Employees** button at the top of the page.
2. Select the employees you want to import from the dialog.
3. Click **Import**.

Imported employees are automatically created in Timecloud and mapped to their payroll records.

- [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en)
- [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en)
- [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en)
- [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en)
- [Employees](https://help.jointimecloud.com/employees?hsLang=en)
- [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en)
- [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en)
- [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en)
- [Integrations](https://help.jointimecloud.com/integrations?hsLang=en)
- [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en)
- [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en)
- [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content)
  
  
  
  
  
    - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk)
- [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content)
  
  
  
  
  
    - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero)
    - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll)
    - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob)
    - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly)
- [Reporting](https://help.jointimecloud.com/reporting?hsLang=en)
- [Roster](https://help.jointimecloud.com/roster?hsLang=en)
- [Settings](https://help.jointimecloud.com/settings?hsLang=en)
- [Shifts](https://help.jointimecloud.com/shifts?hsLang=en)
- [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en)
- [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en)

Service Desk

Copyright © 2025, Timecloud Ltd