How to Map Employees to Payroll

Mapping Employees

1. Go to Payroll > select your provider > Manage Employees.
2. Each row shows a Timecloud employee with their first name, last name, and email.
3. Use the Action dropdown in each row to select the matching payroll employee.
4. A sync icon will appear confirming the mapping is successful.
5. Use the Worked Hours? checkbox to control whether worked hours are included in exported timesheets for that employee.
6. Use the header checkbox to select or deselect all employees at once.

Filtering the Employee List

When you have a large number of employees, use filters to narrow down the list:

• Department — select one or more departments to show only employees in those groups.
• Contract Type — select one or more contract types (e.g. Full Time, Part Time) to filter by employment arrangement. Choose Unassigned to show employees that don't have a contract type set.
• Click Clear all to reset all filters and show every employee again.

Sorting the Employee List

Click the First Name or Last Name column header to sort the table alphabetically. Click the same header again to reverse the sort order.

Importing Employees from Payroll

If employees exist in your payroll provider but not yet in Timecloud, you can import them directly:

1. Click the Import Employees button at the top of the page.
2. Select the employees you want to import from the dialog.
3. Click Import.

Imported employees are automatically created in Timecloud and mapped to their payroll records.