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How to Publish Timesheets to Payroll

Once your employees are mapped and pay codes are configured, you can publish approved timesheets directly to your payroll provider.

Publishing Timesheets

  1. Go to Payroll > select your provider > Synchronise Timesheets.
  2. Select a Date Range using the date picker. This determines which timesheets will be published.
  3. If employee selection is available, choose which employees to include.
  4. Click Publish to [Provider Name].
  5. If your provider supports it, click Check Progress to monitor the publish status.

Review any date range warnings (e.g., about overlapping periods) before publishing to avoid duplicate entries.

Provider-Specific Notes

iPayroll

  • If you have Cost Centres imported via Job Tracking, the Cost Centre code is automatically included with each timesheet line that has a mapped job.
  • Jobs without a Cost Centre mapping are published normally — no Cost Centre code is sent for those lines.
  • Make sure jobs are imported and mapped in the Job Tracking section before publishing for Cost Centre data to flow through.

Smartly

  • Smartly requires the timesheet date range to match each employee's pay cycle exactly. Ensure the dates correspond to a complete pay period.
  • Hours are consolidated per pay rate and department — if an employee works the same rate across multiple shifts, the total is combined automatically.
  • Leave rows (e.g., annual leave, sick leave) are exported with their start and end dates.