--- title: How to Select Employees for Reports description: The Employees panel on the Reports page lets you choose exactly which employees are included in your report. By default, everyone is selected — but you can search, select, or deselect individuals as needed. --- [Skip to content](https://help.jointimecloud.com/how-to-select-employees-for-reports#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) # How to Select Employees for Reports ## The Employees panel on the Reports page lets you choose exactly which employees are included in your report. By default, everyone is selected — but you can search, select, or deselect individuals as needed. #### Where to Find the Employees Panel - On the **Reports** page, look at the bottom of the **left column**, below the Filters card. - The panel shows a searchable, scrollable list of your active employees. --- #### Understanding the Employee Counter - At the top of the panel, a counter displays **selected / total** (e.g. **12 / 45**). - This tells you how many employees are currently checked versus the total available. --- #### How to Select or Deselect Employees 1. **By default, all employees are selected.** You only need to make changes if you want a specific subset. 2. To **deselect** an employee, uncheck the box next to their name. 3. To **select all**, use the **select all** checkbox at the top of the list. 4. To **deselect all**, uncheck the select-all checkbox. --- #### Searching for Employees - Use the **search bar** at the top of the Employees panel. - Type a name to quickly find a specific person. - The list filters in real time as you type. --- #### Sorting the Employee List - Click on the **First Name** or **Last Name** column header to sort. - If your organisation uses User Groups, a **User Groups** column also appears. --- #### How Filters Affect Employee Selection - When you apply **Filters** (e.g. User Groups, Company Role, Contract Type), the employee list automatically updates. - Only employees matching your filter criteria will be checked. - You can still manually adjust the selection after filters are applied. --- #### Including Archived Employees - To include former or archived employees in your report, toggle on **Include Archived Employees** at the top of the **Reports** panel (right column). - This does **not** add archived employees to the on-screen list — it tells the report to include their data in the download. --- #### Quick Tips - **Start with filters** to narrow down the list, then fine-tune with manual selection. - **Use the counter** to verify how many employees will be included before downloading. - **The search bar** is the fastest way to find a specific employee in a large list. - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd