--- title: How to Send Shift Invitations description: Timecloud's Shift invitations let you offer open shifts to employees and let them accept or decline — ideal for casual or on-call teams where availability varies --- [Skip to content](https://help.jointimecloud.com/how-to-send-shift-invitations#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Roster](https://help.jointimecloud.com/roster?hsLang=en) # How to Send Shift Invitations ## Shift invitations let you offer open shifts to employees and let them accept or decline — ideal for casual or on-call teams where availability varies. #### **Sending an Invitation** 1. In **Shift View**, click on a cell to open the shift drawer. ![Image 16-04-2026 at 10.06 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.06%20AM.jpeg?width=670&height=363&name=Image%2016-04-2026%20at%2010.06%20AM.jpeg) 2. Switch to the **Invite** tab. ![Image 16-04-2026 at 10.07 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.07%20AM.jpeg?width=670&height=363&name=Image%2016-04-2026%20at%2010.07%20AM.jpeg) 3. Add employees you want to invite. ![Image 16-04-2026 at 10.08 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.08%20AM.jpeg?width=495&height=401&name=Image%2016-04-2026%20at%2010.08%20AM.jpeg) 4. Optionally set an **acceptance limit** (maximum number of employees who can accept). ![Image 16-04-2026 at 10.09 AM-1](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.09%20AM-1.jpeg?width=495&height=241&name=Image%2016-04-2026%20at%2010.09%20AM-1.jpeg) 5. Click **Send Invitation** to send immediately, or **Save Draft** to save without sending. ![Image 16-04-2026 at 10.09 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.09%20AM.jpeg?width=670&height=110&name=Image%2016-04-2026%20at%2010.09%20AM.jpeg) #### **Managing Invitations** 1. Click the **Invitations** (mail icon) button in the Shift View toolbar. ![Image 16-04-2026 at 10.02 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.02%20AM.jpeg?width=670&height=363&name=Image%2016-04-2026%20at%2010.02%20AM.jpeg) 2. The **View All Invitations** dialogue opens, showing all sent and pending invitations. ![Image 16-04-2026 at 10.03 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.03%20AM.jpeg?width=670&height=424&name=Image%2016-04-2026%20at%2010.03%20AM.jpeg) 3. Use the **status filter** to narrow results (e.g. Draft, Sent, Accepted, Declined). ![Image 16-04-2026 at 10.03 AM-1](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.03%20AM-1.jpeg?width=670&height=418&name=Image%2016-04-2026%20at%2010.03%20AM-1.jpeg) 4. Click **Send All Draft Invitations** to send all saved drafts at once. ![Image 16-04-2026 at 10.04 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.04%20AM.jpeg?width=670&height=423&name=Image%2016-04-2026%20at%2010.04%20AM.jpeg) 5. Use the action buttons to cancel individual invitations. ![Image 16-04-2026 at 10.05 AM](https://help.jointimecloud.com/hs-fs/hubfs/Image%2016-04-2026%20at%2010.05%20AM.jpeg?width=670&height=431&name=Image%2016-04-2026%20at%2010.05%20AM.jpeg)   - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd