How to Set Up Your Company Overview

Getting There

Click Settings (cog icon) in the left sidebar.
Select Overview from the settings menu.

Company Name

Enter your Company Name in the text field at the top.
This name appears across the app, on reports, and in employee-facing screens.

Company Logo

Upload your company logo so it appears in the sidebar navigation for all users.

To upload a logo

Under Company Logo, click Choose File.
Select an image file (png, jpg, or webp).
The logo appears in the sidebar next to your company name.

To replace a logo

Click the upload icon next to the current logo preview.
Select a new image file.

To remove a logo

Click the delete icon next to the current logo preview.
The sidebar will revert to the default Timecloud logo.

Theme Colour

Customise the look of your Timecloud account by choosing a theme colour. This colour is applied across buttons, tabs, icons, charts, and other UI elements throughout the app.

To change your theme colour

Under Theme Colour, click the coloured square to open the colour picker.
Choose a colour from the preset palette, or enter a custom hex code (e.g. #005090).
The app preview updates instantly so you can see how it looks.
Click Save Changes to apply the colour permanently.

Available preset colours

Timecloud Blue, Deep Red, Deep Green, Deep Purple, Deep Teal, Deep Orange, Deep Grey, Saddle Brown, Dark Slate Blue, Deep Magenta, Dark Olive, and Navy.

Good to know

If you leave the page without saving, the colour reverts to your last saved choice.
Text colour on buttons and highlighted elements automatically adjusts for readability (white or black) based on the colour you pick.

Timezone

Select your company's Timezone from the dropdown.
Start typing to search — timezones are grouped by region.
This ensures all clock-ins, shifts, and reports reflect the correct local time.

Company Profile

The Company profile section lets you store your organisation's website, primary contact details, and (for Australian companies) legal entity information — all in one place.

This information is also used during preboarding — Australian companies must have these fields completed before sending preboarding packages to new employees.

Website

Enter your company's Website URL (e.g. https://example.com).

Contact Details

Add a primary contact person for your company:

Contact first name and Contact last name — the name of your main point of contact.
Contact email — their email address.
Contact mobile phone — select a country from the flag dropdown, then enter the phone number. The field validates international format automatically.

Legal Entity (Australian Companies)

If your company is based in Australia, additional fields appear for your legal entity details:

Legal business name — your registered business name.
Legal business number (ABN) — your Australian Business Number.
Legal branch code — your branch code, if applicable.
Legal contact name — the name of the legal contact person.
Legal phone — select a country from the flag dropdown and enter the phone number.

Legal Address (Australian Companies)

Enter your registered business address:

Address line 1 and Address line 2
City and State/region
Post code and Country

Contract Types

Contract types let you categorise employees (e.g. Casual, Permanent, Full-Time).

To add a contract type

Click Add Contract Type.
Enter the Contract Name and select the Contract Type.
Click Save.

To edit or archive a contract type

Click the edit icon next to any contract type to update it.
Click the archive icon to archive types you no longer need.
Toggle Show Archive to view and restore archived types.

Departments (Groups)

Departments help you organise employees into teams, locations, or any hierarchy that fits your business.

To enable departments

Toggle the departments switch on.
A tree editor appears where you can add, rename, or drag-and-drop groups.

To rename the label

Update the Groups Name field to change the label (e.g. from "Groups" to "Departments" or "Locations").

Attendance Filtering Level

Use the Attendance Filtering Level dropdown to control how attendance records are filtered by group membership.

New group visibility

Choose who can see a newly created group from the dropdown:
- All Admins
- All admins with access to the parent group
- The admin who created the group

Independent selection

If available, toggle Independent selection on so that selecting a parent group does not automatically select its children.

Saving Your Changes

Click Save Changes at the bottom of the page.
The button is only active when you have unsaved changes.

Tips

Set your timezone early — changing it later does not retroactively adjust existing records.

Keep contract types simple and consistent. They appear in employee profiles and reports.
Use the department tree to mirror your real-world structure. You can always reorganise later by dragging groups.
Choose a theme colour that matches your brand — it makes the app feel like your own.
Phone number fields support international formats — pick the country flag to set the dial code, then enter the local number.
Australian companies should complete the Legal Entity and Legal Address sections — these are required before you can send preboarding packages to AU employees.