How to Set Up Your Company Overview

Getting There

1. Click Settings (cog icon) in the left sidebar.

2. Select Overview from the settings menu.

Company Name

• Enter your Company Name in the text field at the top.
• This name appears across the app, on reports, and in employee-facing screens.

Company Logo

Upload your company logo so it appears in the sidebar navigation for all users.

To upload a logo

1. Under Company Logo, click Choose File.
2. Select an image file (png, jpg, or webp).
3. The logo appears in the sidebar next to your company name.
   

To replace a logo

• Click the upload icon next to the current logo preview.
• Select a new image file.
  

To remove a logo

• Click the delete icon next to the current logo preview.
• The sidebar will revert to the default Timecloud logo.
  

Theme Colour

Customise the look of your Timecloud account by choosing a theme colour. This colour is applied across buttons, tabs, icons, charts, and other UI elements throughout the app.

To change your theme colour

1. Under Theme Colour, click the coloured square to open the colour picker.
2. Choose a colour from the preset palette, or enter a custom hex code (e.g. #005090).
3. The app preview updates instantly so you can see how it looks.
4. Click Save Changes to apply the colour permanently.
   

Available preset colours

• Timecloud Blue, Deep Red, Deep Green, Deep Purple, Deep Teal, Deep Orange, Deep Grey, Saddle Brown, Dark Slate Blue, Deep Magenta, Dark Olive, and Navy.

Good to know

• If you leave the page without saving, the colour reverts to your last saved choice.
• Text colour on buttons and highlighted elements automatically adjusts for readability (white or black) based on the colour you pick.

Timezone

• Select your company's Timezone from the dropdown.
• Start typing to search — timezones are grouped by region.
• This ensures all clock-ins, shifts, and reports reflect the correct local time.
  

Contract Types

Contract types let you categorise employees (e.g. Casual, Permanent, Full-Time).

To add a contract type

1. Click Add Contract Type.
   

2. Enter the Contract Name and select the Contract Type.

3. Click Save.
   

To edit or archive a contract type

• Click the edit icon next to any contract type to update it.
• Click the archive icon to archive types you no longer need.
• Toggle Show Archive to view and restore archived types.

Departments (Groups)

Departments help you organise employees into teams, locations, or any hierarchy that fits your business.

To enable departments

1. Toggle the departments switch on.

2. A tree editor appears where you can add, rename, or drag-and-drop groups.

To rename the label

• Update the Groups Name field to change the label (e.g. from "Groups" to "Departments" or "Locations").

Attendance Filtering Level

• Use the Attendance Filtering Level dropdown to control how attendance records are filtered by group membership.

New group visibility

• Choose who can see a newly created group from the dropdown:

  • All Admins

  • All admins with access to the parent group

  • The admin who created the group

Independent selection

• If available, toggle Independent selection on so that selecting a parent group does not automatically select its children.

Saving Your Changes

• Click Save Changes at the bottom of the page.

• The button is only active when you have unsaved changes.

Tips

• Set your timezone early — changing it later does not retroactively adjust existing records.

• Keep contract types simple and consistent. They appear in employee profiles and reports.

• Use the department tree to mirror your real-world structure. You can always reorganise later by dragging groups.