Skip to content
  • There are no suggestions because the search field is empty.

How to Set Up Your Company Overview

The Overview section in Settings is where you configure the core details of your Timecloud account — your company name, timezone, branding, contract types, and departments. Get these right first, and everything else falls into place.

Getting There

  1. Click Settings (cog icon) in the left sidebar.

  2. Select Overview from the settings menu.

Image 11-08-2026 at 4.51 PM


Company Name

  • Enter your Company Name in the text field at the top left. This name appears across the app, on reports, and in employee-facing screens.
  • Enter your company's Website URL (e.g. https://example.com) in the field beside it.

Image 11-08-2026 at 4.55 PM

Timezone

  • Select your company's Timezone from the dropdown directly below the company name.
  • Start typing to search — timezones are grouped by region.
  • This ensures all clock-ins, shifts, and reports reflect the correct local time.

Company Logo & Theme Colour

Your logo and theme colour appear side by side on the Overview page.

Company Logo

Upload your company logo so it appears in the sidebar navigation for all users.

To upload a logo

  1. Under Company Logo, click Choose File.
  2. Select an image file (png, jpg, or webp).
  3. The logo appears in the sidebar next to your company name.

To replace a logo

  • Click the upload icon next to the current logo preview.
  • Select a new image file.

To remove a logo

  • Click the delete icon next to the current logo preview.
  • The sidebar will revert to the default Timecloud logo.

Theme Colour

Customise the look of your Timecloud account by choosing a theme colour. This colour is applied across buttons, tabs, icons, charts, and other UI elements throughout the app.

To change your theme colour

  1. Under Theme Colour, click the coloured square to open the colour picker.
  2. Choose a colour from the preset palette, or enter a custom hex code (e.g. #005090).
  3. The app preview updates instantly so you can see how it looks.
  4. Click Save Changes to apply the colour permanently.

    Image 11-08-2026 at 5.00 PM

Available preset colours

  • Timecloud Blue, Deep Red, Deep Green, Deep Purple, Deep Teal, Deep Orange, Deep Grey, Saddle Brown, Dark Slate Blue, Deep Magenta, Dark Olive, and Navy.

Mobile app branding

  • Your theme colour is automatically applied to the Timecloud mobile app as well. Employees will see your company's branding on the tab bar, buttons, and highlights throughout the mobile experience.
  • The colour is applied the next time an employee opens or logs in to the mobile app — no action is needed from them.
  • On shared or kiosk devices, the branding resets to default Timecloud blue when a user logs out, so the next person always sees the correct company colours.

Good to know

  • If you leave the page without saving, the colour reverts to your last saved choice.
  • Text colour on buttons and highlighted elements automatically adjusts for readability (white or black) based on the colour you pick.
  • You only need to set the theme colour once — it applies to both the web app and the mobile app from the same setting.

Primary Contact

Add a primary contact person for your company:

  • Contact first name and Contact last name — the name of your main point of contact.
  • Contact email — their email address.
  • Contact mobile phone — select a country from the flag dropdown, then enter the phone number. The field validates international format automatically.

    Image 11-08-2026 at 5.01 PM

Legal Entity (Australian Companies)

If your company is based in Australia, additional fields appear for your legal entity details:

  • Legal business name — your registered business name.
  • Legal business number (ABN) — your Australian Business Number.
  • Legal branch code — your branch code, if applicable.
  • Legal contact name — the name of the legal contact person.
  • Legal phone — select a country from the flag dropdown and enter the phone number.

Image 11-08-2026 at 5.03 PM

Legal Address

Enter your registered business address:

  • Address line 1 and Address line 2
  • City and State/region
  • Post code and Country

Image 11-08-2026 at 5.03 PM

Contract Types

Contract types let you categorise employees (e.g. Casual, Permanent, Full-Time).

To add a contract type

  1. Click Add Contract Type.
  2. Enter the Contract Name and select the Contract Type.
  3. Click Save.

Image 11-08-2026 at 5.05 PM

To archive a contract type

  • Click the edit icon next to any contract type to update it.
  • Click the archive icon to archive types you no longer need.
  • Toggle Show Archive to view and restore archived types.

Departments (Groups)

Departments help you organise employees into teams, locations, or any hierarchy that fits your business.

To enable departments

  1. Toggle the departments switch on.
  2. A tree editor appears where you can add, rename, or drag-and-drop groups.

To rename the label

  • Update the Groups Name field to change the label (e.g. from "Groups" to "Departments" or "Locations").

Attendance Filtering Level

  • Use the Attendance Filtering Level dropdown to control how attendance records are filtered by group membership.

New group visibility

  • Choose who can see a newly created group from the dropdown:
    • All Admins
    • All admins with access to the parent group
    • The admin who created the group

Independent selection

  • If available, toggle Independent selection on so that selecting a parent group does not automatically select its children.

Competency visibility bypass

  • Toggle Allow admins to view competencies for all users on to let all admins view competency records for every employee, regardless of their department restrictions.
  • When enabled, admins can see competencies across all departments, but can only edit or delete records for employees within their assigned departments.
  • This toggle only appears when the Competency module is enabled.
  • Only Company Admins can enable or disable this setting.

Saving Your Changes

  • Click Save Changes at the bottom of the page.
  • The button is only active when you have unsaved changes and all fields are valid.

Tips

  • Set your timezone early — changing it later does not retroactively adjust existing records.
  • Keep contract types simple and consistent. They appear in employee profiles and reports.
  • Use the department tree to mirror your real-world structure. You can always reorganise later by dragging groups.
  • Choose a theme colour that matches your brand — it makes the app feel like your own.
  • Phone number fields support international formats — pick the country flag to set the dial code, then enter the local number.
  • Australian companies should complete the Legal Entity and Legal Address sections — these are required before you can send preboarding packages to AU employees.