--- title: How to Use Conditional Logic on Forms description: "Conditional logic lets you build smarter forms that adapt to the person filling them out. Instead of showing every field at once, you can set up conditional paths — groups of follow-up fields that only appear when a specific answer is given to a parent question.\n\nFor example, a safety form might ask \"Was there an incident?\" — if the answer is True, additional fields for incident details, photos, and descriptions appear automatically. If the answer is False, those fields stay hidden and the form stays short." --- [Skip to content](https://help.jointimecloud.com/how-to-use-conditional-logic-on-forms#main-content) [Contact us](https://help.jointimecloud.com/kb-tickets/new?hsLang=en) [![Timecloud-Logo-600-2](https://help.jointimecloud.com/hs-fs/hubfs/Timecloud-Logo-600-2.png?width=200&height=40&name=Timecloud-Logo-600-2.png)](https://help.jointimecloud.com/?hsLang=en) Open main navigation Close main navigation - [Contact us](https://help.jointimecloud.com/kb-tickets/new) - [Go to app.jointimecloud.com](https://app.jointimecloud.com/) [Go to app.jointimecloud.com](https://app.jointimecloud.com/) Got questions? Ask away - There are no suggestions because the search field is empty. 1. [Service Portal](https://help.jointimecloud.com/?hsLang=en) 2. [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) # How to Use Conditional Logic on Forms ## Conditional logic lets you build smarter forms that adapt to the person filling them out. Instead of showing every field at once, you can set up conditional paths — groups of follow-up fields that only appear when a specific answer is given to a parent question. For example, a safety form might ask "Was there an incident?" — if the answer is True, additional fields for incident details, photos, and descriptions appear automatically. If the answer is False, those fields stay hidden and the form stays short. **How It Works** - A **conditional path** is a group of fields attached to a parent question. - The path only appears when the parent's answer matches a condition you set. - Only **True/False** and **Dropdown** field types can trigger conditional paths. - You can nest paths up to **3 levels deep** (a follow-up question can have its own follow-up). - Hidden fields are skipped entirely — they don't block submission and their values are not recorded. Setting Up Conditional Paths (Admin) ### **Adding a Conditional Path** 1. Open the **form editor** and navigate to the **field builder**. 2. Find the **True/False** or **Dropdown** field you want to use as the trigger. 3. Click the **+** button on that field — this is the **Add conditional path** action. 4. For **True/False** fields: the path is created automatically, defaulting to the first unused answer (True or False). You can have up to 2 paths — one for each answer. 5. For **Dropdown** fields with multiple options: a **Conditional Path Settings** dialog opens where you choose which answer(s) reveal the path. If only one unused option remains, the path is created automatically. ### **Conditional Path Settings** The settings dialog lets you configure: - **Condition** — which answer(s) reveal this path. For True/False parents, pick one. For Dropdown parents, you can select multiple options (the path appears when any of them is chosen). - **Title** (optional) — a heading shown above the nested fields when filling out the form (max 100 characters). - **Description** (optional) — additional instructions shown below the title (max 500 characters). To edit these settings later, click the **Settings** (gear icon) on the conditional path box. ### **Adding Fields to a Conditional Path** - Click **Add field** inside the conditional path box to add a new field directly into that path. - You can also **drag and drop** existing fields into or out of a conditional path. - Fields inside a path can themselves have their own conditional paths (up to 3 levels of nesting). ### **Removing a Conditional Path** - Click the **Delete** (bin icon) on the conditional path box header. - If the path contains fields, you'll be asked to confirm — removing the path also removes all fields nested inside it. What Form Fillers See When someone fills out a form with conditional logic: - The form starts by showing only the top-level fields. - As they answer a question that has conditional paths, the matching follow-up fields **appear automatically** below. - If they change their answer, the previous follow-up fields disappear and any new matching ones appear. - Answers entered in a hidden path are cleared — only visible fields are submitted. - If a conditional path has a **title** or **description**, it appears as a labelled section above the nested fields. This works consistently on the **web app**, **mobile app**, and **public forms**. **Viewing Submissions** When reviewing a submitted form: - Only the fields the submitter actually saw and answered are displayed. - Nested fields are **indented** to show which conditional path they belong to. - Branches the submitter never reached (because they gave a different answer) are hidden entirely. **Tips** - Start with a **True/False** or **Dropdown** question as your trigger — these are the only field types that support conditional paths. - Use **titles** on your conditional paths to give context — e.g. "Incident Details" or "Hazard Information". - Nesting deeper than 2 levels can make forms harder to fill out on mobile. Keep it simple where possible. - A Dropdown with many options can have one conditional path per option — each path reveals different follow-up fields. - Values already used by another path on the same parent are labelled *"used by another path"* in the settings dialog, so you can see at a glance which answers are taken. - Removing or editing the parent field's options may affect its conditional paths — check the path settings if you change a Dropdown's options. - [Account & Security](https://help.jointimecloud.com/account-security?hsLang=en) - [Attendance & Timesheets](https://help.jointimecloud.com/attendance-timesheets?hsLang=en) - [Award Interpretation](https://help.jointimecloud.com/award-interpretation?hsLang=en) - [Biometric Scanners](https://help.jointimecloud.com/biometric-scanners?hsLang=en) - [Employees](https://help.jointimecloud.com/employees?hsLang=en) - [Forms & Checklists](https://help.jointimecloud.com/forms-checklists?hsLang=en) - [Geofencing](https://help.jointimecloud.com/geofencing?hsLang=en) - [Human Resources](https://help.jointimecloud.com/human-resources?hsLang=en#main-content) - [Organisation View](https://help.jointimecloud.com/human-resources?hsLang=en#organisation-view) - [Integrations](https://help.jointimecloud.com/integrations?hsLang=en) - [Job Tracking](https://help.jointimecloud.com/job-tracking?hsLang=en) - [Leave Management](https://help.jointimecloud.com/leave-management?hsLang=en) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#main-content) - [Kiosk](https://help.jointimecloud.com/mobile-app?hsLang=en#kiosk) - [Mobile App](https://help.jointimecloud.com/mobile-app?hsLang=en#mobile-app) - [Payroll](https://help.jointimecloud.com/payroll?hsLang=en#main-content) - [Xero](https://help.jointimecloud.com/payroll?hsLang=en#xero) - [iPayroll](https://help.jointimecloud.com/payroll?hsLang=en#ipayroll) - [MYOB](https://help.jointimecloud.com/payroll?hsLang=en#myob) - [Smartly](https://help.jointimecloud.com/payroll?hsLang=en#smartly) - [Reporting](https://help.jointimecloud.com/reporting?hsLang=en) - [Roster](https://help.jointimecloud.com/roster?hsLang=en) - [Settings](https://help.jointimecloud.com/settings?hsLang=en) - [Shifts](https://help.jointimecloud.com/shifts?hsLang=en) - [Time Clock](https://help.jointimecloud.com/time-clock?hsLang=en) - [Dashboard](https://help.jointimecloud.com/dashboard?hsLang=en) Service Desk Copyright © 2025, Timecloud Ltd