---
title: How to Use Roster Filters
description: Timecloud's Roster Filters help you focus on just the employees, departments, or shifts you need — especially useful for larger teams.
---

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# How to Use Roster Filters

## Filters help you focus on just the employees, departments, or shifts you need — especially useful for larger teams.

**Employee View Filters**

1. Click the **Departments** dropdown to show only employees in selected departments.
2. Click the **Employees** dropdown to filter to specific people.
3. Click the **Shifts** dropdown to filter the grid by specific shift templates. When one or more shifts are selected: 
     - Only the selected shift templates appear in each employee's row.
     - Employees with no matching shifts (and no leave or blockouts) in the period are hidden automatically.
     - Forecast totals update to reflect only the visible shifts.
4. Use the **Sorting** dropdown to order rows by first name or last name (ascending or descending). The default sort is **First Name Ascending**.

**Sort preference is remembered** - when you change the sort order, Timecloud saves your choice in your browser. The next time you open the roster, your preferred sort order is applied automatically.

**Tip:** The **Shifts** filter also scopes bulk actions. When shifts are selected, **Publish**, **Clear**, and **Autofill** apply only to the filtered shifts instead of the entire roster.

![](https://media-cdn.atlassian.com/file/484a53c5-4e26-4017-8181-874a06e26697/image/cdn?allowAnimated=true&client=dcc85285-7586-445f-adb8-0dc0a5a71bd1&collection=contentId-1073610861&height=125&max-age=2592000&mode=full-fit&source=mediaCard&token=eyJhbGciOiJIUzI1NiJ9.eyJpc3MiOiJkY2M4NTI4NS03NTg2LTQ0NWYtYWRiOC0wZGMwYTVhNzFiZDEiLCJhY2Nlc3MiOnsidXJuOmZpbGVzdG9yZTpjb2xsZWN0aW9uOmNvbnRlbnRJZC0xMDczNjEwODYxIjpbInJlYWQiXX0sImV4cCI6MTc5MTQ5NDk2NywibmJmIjoxNzkxNDkyMDg3LCJhYUlkIjoiNjQwMTQzNzg0MzA3ZTQ2YWQxNDRlZGEyIiwiaHR0cHM6Ly9pZC5hdGxhc3NpYW4uY29tL2FwcEFjY3JlZGl0ZWQiOmZhbHNlLCJhdXRoVHlwZSI6InNlc3Npb24ifQ.xnaW_OcXvEK-IKlwOfm5QbomYuMpUYyDs7IC_rfXtj0&width=1820#media-blob-url=true&id=484a53c5-4e26-4017-8181-874a06e26697&clientId=dcc85285-7586-445f-adb8-0dc0a5a71bd1&contextId=contentId-1073610861&collection=contentId-1073610861)

**Shift View Filters**

1. Click the **Departments** dropdown to scope which departments appear.
2. Click the **Shifts** dropdown to show only specific shift templates.
3. Use the **Sorting** dropdown to control the order shifts appear on the roster: 
     - **Alphabetical (A-Z)** - Sorts shifts from A to Z.
     - **Alphabetical (Z-A)** - Sorts shifts from Z to A.
     - **Custom** - Lets you arrange shifts in any order you like using drag and drop.

**Reordering Shifts with Drag and Drop**

When the **Sorting** dropdown is set to **Custom** in Shift View, you can drag and drop shift rows to rearrange them:

1. Set **Sorting** to **Custom**.
2. Hover over a shift name in the left column - the cursor changes to a grab hand.
3. Click and drag the shift row up or down. A **dashed placeholder** shows where the shift will land, and a **floating preview** with the shift name follows your cursor.
4. Release to drop the shift into its new position.
5. Your new order is **saved automatically** - it persists when you leave and return to the roster.

**Good to know:**

- Drag and drop is only available when **Custom** sorting is selected.
- If you have shift filters active, reordering only affects the visible shifts. Hidden shifts keep their saved position.
- The custom order is shared between the **Roster Shift View** and the **Shifts** page.
- Employees viewing the roster are not able to reorder shifts.

**Tip:** Filters also affect what gets published and autofilled - only the shifts shown on screen are included when you click **Publish** or **Autofill**.

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