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How to Use the Attendance Overview

The Overview is a manager-only view in Attendance & Timesheets that lets you compare every employee's actual clock-in data against their planned (rostered) shifts — all on one screen. Instead of clicking into each employee individually, you get a consolidated, multi-employee breakdown of what was scheduled versus what actually happened.

Opening the Overview

  • Navigate to Attendance in the sidebar.
  • Click the View dropdown in the toolbar.
  • Select Overview.
  • The page switches to a wide, grid-style layout showing all employees.

Note: The Overview option is only visible to managers and admins.

Understanding the Layout

Each employee row displays every day in the selected date range. Each day is divided into three sections:

Attendance Details (left column)

  • Shift — The assigned shift for the day.
  • Leave — Any leave or exception applied.
  • Inline action buttons let you edit shift details, allowances, and break details directly from the row.

Actual vs Planned (middle column)

Compares what was rostered against what was recorded. Each field shows two values: the actual value in standard text, and the planned (rostered) value in parentheses.

  • In — Actual clock-in time vs the planned shift start. Shown as HH:mm (HH:mm).
  • Out — Actual clock-out time vs the planned shift finish.
  • Break — Actual break hours vs expected break hours.
  • Total — Total actual hours vs expected worked hours. This includes regular worked hours plus any leave or exception hours (e.g. public holidays), giving you a complete picture of each employee's day.

If an employee has a Not Working shift assigned, no planned values are shown for that day.

Understanding the Colour Coding

The planned values in parentheses are colour-coded so you can spot variances at a glance:  

Colour

 

What It Means

 

Black

The actual recorded value — the real clock-in time, clock-out time, break hours, or total hours. Actual values always appear in the standard text colour.

Green

The planned value (in parentheses) appears green when the employee's actual time is within the allowed lateness threshold of the rostered time. It also appears green when no actual value has been recorded yet (e.g. an upcoming or unfilled shift).

Red

The planned value (in parentheses) appears red when the employee's actual time exceeds the lateness threshold. This flags a significant variance — such as a late start, early finish, or longer-than-expected break.

Tip: The lateness threshold is configured in Settings → Time. Any difference within this threshold is treated as on-time (green); anything beyond it is flagged (red). Adjusting this value changes which entries appear green vs red across all employees.

Quick examples

  • An employee rostered at 09:00 who clocks in at 09:03 — the planned time (09:00) appears green (within threshold).
  • An employee rostered at 09:00 who clocks in at 09:25 — the planned time (09:00) appears red (exceeds threshold).
  • An employee with a shift starting at 09:00 but no clock-in yet — the planned time (09:00) appears green (no actual to compare).

Payroll (right column)

Shows the pay-entitlement breakdown for each day. The columns vary depending on your company setup:

  • With Awards engine enabled: Columns may include Ordinary, Overtime, Breaks, Penalties, Leave, etc.
  • Without Awards engine: Columns show Normal, Overtime 1, Overtime 2, Leave, and Total.

Employee Totals Row

Below each employee's daily rows, a totals row summarises:

  • Total actual hours vs total expected hours for the period. The actual total includes both worked hours and any leave or exception hours (e.g. public holidays), so you get a full view of all accounted time.
  • Payroll totals for each entitlement type.
  • A bulk approve button for the employee's entire period.

Filtering Employees

  • Department filter — Use the department selector in the toolbar to narrow by team.
  • Employee selector — Pick specific employees from the Employees dropdown.
  • Filter button — Click the filter icon to open advanced filters (job items, approval status, and more).

Employees with no attendance data for the selected date range are automatically hidden.

Approving Timesheets

Approve a single day

  • Click the tick button on the right side of any daily row.

Approve an employee's full period

  • Click the tick button in the employee's totals row.

Approve in bulk

  • Click the bulk approve button in the toolbar.
  • If not all employees are loaded on screen, you will be asked:
    • Approve All Visible Employees — Only approves employees currently shown.
    • Approve All Employees Matching Filters — Approves everyone matching your current filters, even those not yet scrolled into view.

Tip: A warning dialog appears if the selected period extends into the future.

Flags

  • Click the flag icon in the toolbar to view attendance flags for the selected date range.
  • A badge on the icon shows the total number of flags.

Payroll Summary

If the Awards engine is enabled, click the assessment icon in the toolbar to open the Payroll Summary modal. This shows a detailed breakdown of entitlements across all visible employees.

Scrolling and Performance

The Overview uses progressive loading — it starts by showing 5 employees and loads more as you scroll down. When you change the date range or apply new filters, the view resets to the top to keep things fast.

Quick-Link to Individual Timesheets

Click the open in new icon next to any employee's name to jump straight to their individual attendance page.