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How to Configure Payroll Settings

The Payroll section lets you set up your pay period, choose a payroll provider, manage allowances, and configure how leave integrates with payroll exports.

Getting There

  1. Click Settings (cog icon) in the left sidebar.

  2. Select Payroll from the settings menu.

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Enabling Payroll

  1. Toggle Payroll on.

  2. Choose your Pay Period: Weekly, Fortnightly, or Monthly.

  3. If Fortnightly, set the First Date of Rule to anchor your two-week cycle.

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Payroll System

  • Select your Payroll System from the available providers.

  • This determines the export format and integration method.

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Payroll Export Options

  • Exclude Employees with Blank Payroll Codes — toggle on to skip employees without a payroll code when exporting.

  • Include Job Tracking in Payroll Export — toggle on to add job costing data to your payroll export.

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Leave Integration

  • Payroll Provider for Leave Balances — select your provider or choose None (Use CSV Import).

  • Exclude Leave From Payroll — toggle on to omit leave entries from exports.

  • Exclude Holidays From Payroll — toggle on to omit public holiday entries.

  • Use Leave Balances — toggle on to track and enforce leave balance deductions.

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Leave Types

  • The leave types table lists all configured leave types with their payroll codes.

  • Click Add Leave to create a new type, or click the edit icon to update an existing one.

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Payroll Codes

  • OT1 Payroll Code — overtime level 1 code for exports.

  • OT2 Payroll Code — overtime level 2 code (if two OT levels are configured).

  • NT Payroll Code — normal time code.

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Allowances

Allowances are additional pay items that can be applied to employee timesheets.

To add an allowance

  1. Click Add Allowance

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  2. Enter the allowance name, type, payroll code, and set whether it's active.

  3. Configure any time or manual limits.

  4. Click Save.

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To edit or archive an allowance

  • Click the edit icon to update an allowance.

  • Use the archive icon to deactivate an allowance.

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Awards (Pay Rates by Role)

  • If your company uses the Awards engine, you can toggle Configure Pay Rates by Company Role to set different pay rates for each role.

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Saving Your Changes

  • Click Save Changes at the bottom of the page.

Tips

  • Match your Timecloud pay period to your payroll system's cycle to ensure seamless exports.

  • Always test a payroll export after changing providers to verify the format is correct.

  • Use the "Exclude Employees with Blank Payroll Codes" option to avoid exporting records for contractors or volunteers who aren't in your payroll system.