Timecloud’s Attendance page is for administrators to manage timesheets.
How to navigate your way around the Attendance page:
Toolbar
Located at the top of your screen, it contains the main controls to reveal and hide the employee list, cycle between employees, expand all time stamps and delete times.
Employee list
Located on the left of your screen, it allows you to view another employee’s timesheet by clicking on their name. There is a search bar and the option to filter by department and sub department however, it is limited to the employees within your department(s).
Time Stamps
The Time Stamps on the Timesheet display an employee’s clock-in and clock-out times. In addition to these timestamps, you can find information such as cost centres, sub-codes, locations, verification photos (if taken), and any accompanying comments.
- Black Text: Indicates a "live" clock-in.
- Blue Text: Signifies that the employee has modified their own attendance record.
- Red Text: Represents edits made by a manager to the employee's attendance, or a system-generated auto clock-out that occurs when the user clocks into the next job item.
- Highlighted Orange: Shows that the user has clocked in or out outside of an approved geofence.
Attendance Icons
When a check-in involves additional data beyond the timestamp, an icon will be displayed next to the entry to indicate this extra information. By clicking on the icon, you can access the additional information specific to that icon.
- Speech Bubble: Indicates that the employee has included a comment with their attendance record.
- Pin Drop: Allows you to view the location where the employee clocked in or out.
- Person: Shows that the employee has captured a photo of themselves at the time of check-in or check-out.
- Clock-In Time Verification: This indicates that the user may have clocked in / out from an unexpected timezone. This feature assists in identifying if a user is manually adjusting the timezone settings on their personal device during clock-in.
- Offline Mode: When a clock in / out was captured when the device was not connected to the internet, an icon will be displayed to indicate that it was captured offline.
If you would like to enable any of these features, please get in touch with our friendly support team.
Shift Controls
Positioned on the right side of the screen, you will find the shift settings for each day, which can be adjusted as needed. These options include the ability to modify shifts, manually apply leave, override shift limits, and apply allowances.
In addition, the shift control panel features Time Totals and Approval controls. Here, you can also monitor an employee's total clocked hours for each day, as well as any breaks taken, limits enforced, and rounding rules applied.
