How to navigate your way around the Attendance page:
Toolbar
Located at the top of your screen, it contains the main controls to filter the information shown, reveal and hide the employee list and job layers, cycle between locations, view flags, expand all time stamps and delete times, change view options, and approve timesheets.
Employee list
Located on the left of your screen, it allows you to view another employee’s timesheet by clicking on their name. There is a search bar and the option to filter by group and sub-department; however, it is limited to the employees within your department(s).
Time Stamps
The Time Stamps on the Timesheet display an employee’s clock-in and clock-out times. In addition to these timestamps, you can find information such as cost centres, sub-codes, locations, verification photos (if taken), and any accompanying comments.
- Black Text: Indicates a "live" clock-in.
- Blue Text: Signifies that the employee has modified their own attendance record.
- Red Text: Represents edits made by a manager to the employee's attendance, or a system-generated auto clock-out that occurs when the user clocks into the next job item.
- Highlighted Orange: Shows that the user has clocked in or out outside of an approved geofence.
Attendance Icons
When a check-in involves additional data beyond the timestamp, an icon will be displayed next to the entry to indicate this extra information. By clicking on the icon, you can access the additional information specific to that icon.
- Speech Bubble: Indicates that the employee has included a comment with their attendance record.
- Pin Drop: Allows you to view the location where the employee clocked in or out.
- Person: Shows that the employee has captured a photo of themselves at the time of check-in or check-out.
- Clock-In Time Verification: This indicates that the user may have clocked in / out from an unexpected timezone. This feature assists in identifying if a user is manually adjusting the timezone settings on their personal device during clock-in.
- Offline Mode: When a clock in / out was captured when the device was not connected to the internet, an icon will be displayed to indicate that it was captured offline.
If you would like to enable any of these features, please get in touch with our friendly support team.
Job Layers
Located at the top of the Attendance screen next to Employee List, this toggle allows you to see the jobs attached to each time entry. When turned on, the job name is shown on every shift so you can quickly review and edit job allocation before approving your team’s hours.
View
Located at the top of the Attendance screen, the View dropdown lets you choose how an employee’s hours are displayed. You can switch between Captured Time, Calculated Time and Payroll Time to see the same shifts from different perspectives.
Captured Time View
Shows the total hours based directly on the employee’s clock-in and clock-out timestamps. It does not apply shift expectations, rounding rules, overtime, limits or penalties. Use this view when you want to confirm that the recorded hours match what actually happened on site, similar to checking raw time entries in other systems like Xero Me or MYOB Team.
Calculated Time View
Applies your break rules and any daily or weekly limits you have set, so excess time beyond those limits is not counted. This is the operational view of how hours will be treated internally before payroll. Use it when reviewing whether worked time complies with your roster and company rules, for example, when checking that automatic unpaid breaks and maximum shift lengths have been applied correctly.
Payroll Time View
Takes the captured time and runs it through your award rules, overtime settings and any payroll integrations. It breaks the day into ordinary hours, overtime and penalties based on your Time and Payroll settings. This view matches the interpreted hours that will be sent to your payroll provider when you export timesheets, similar to the final pay run figures you see in cloud payroll systems.
Shift Controls
Positioned on the right side of the screen, you will find the shift settings for each day, which can be adjusted as needed. These options now let you manage the Shift type, Roles, apply or edit Leave, set Shift Overrides/Limits, and add Allowances where required.
In addition, the shift control panel still includes Time Totals and Approval controls. From here, you can confirm the interpreted hours for the day (such as Ordinary Hours), check that the correct shift, role, leave and allowances have been applied, and then approve the timesheet so it is ready for payroll.
