Your hub for all training resources, with all the resources needed for Implementation. Feel free to learn and explore the system, or comeback for a refresh later on.
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Feature Introductions
Learn the essentials of Timecloud, from Shifts and Employees to Job Items. Get inspired on making impactful changes, and gain context as you configure and learn from your Implementation Manager.
Ready to begin your Timecloud experience? Click on the links below to access detailed guides and tutorials for each feature. Happy exploring!
Shifts Overview
Dive into the foundation of Timecloud with Shifts. Learn the process of creating Shift Templates and Patterns that align seamlessly with your workflow. Templates are used while Rostering, and we can make as many as needed.
Note: You can archive but not delete Shifts. To minimise clutter, stick to a few new templates or edit the default shifts while learning.
Employee Overview
Configure new employee profiles and explore advanced options for user customisation. Your Implementation Manager can assist in bulk uploading the rest of your team effortlessly.
Note: You can archive but not delete employees. To keep things tidy, limit new profiles to one or two for testing, or edit existing ones while learning.
Attendance Overview
Begin to master time management with the Attendance feature. Your source of truth and Employee's live timesheets.
Reports Overview
Learn how to use the reports page and unlock the power of generating insightful reports to make informed decisions with ease.
Leave Overview
(Optional Feature)
Timecloud simplifies Leave management with intuitive user applications and powerful Admin tools. Track, manage, and report on Leave seamlessly to streamline your workflow.
Map Overview
(Optional Feature)
Navigate through the Map Overview feature to enhance your Timecloud experience. Discover how it can add a spatial dimension to your time tracking.
Roster Overview
(Optional Feature)
Unlock the potential of Rostering to streamline your scheduling process. Learn how to create effective rosters that optimise your workforce.
Job Tracking Overview
(Optional Feature)
Delve into the world of Job Tracking and understand how it seamlessly integrates into the Timecloud system. Uncover its potential in enhancing your workflow.
Account Configuration
Take a deep dive into advanced account configuration to tailor Timecloud to your needs. It's best to lean on your Implementation Manager, as they help you through the below steps:
Settings Page Review
Embark on the first step with your Implementation Manager to align your account with company policies on Leave, Overtime, Payroll, and more!
Departments & User Groups
Set up Departments, seperate different locations, and create sub departments to group users for filtering and easy navigation.
Configure Admin Access
Control who and what the team can see by setting up customised access for individual admins.
Configure Clock in Method
Choose your preferred clock-in method:
- Scanner Setup: Navigate the setup of biometrics and connect your scanner to the internet upon its arrival.
- Mobile App Customisation: Customise the Mobile App experience for each employee.
- Kiosk Configuration: Learn how to convert the Mobile App to Kiosk Mode, allowing for shared clock in devices.
Configure Job Tracking
(Optional Feature)
Configure layers and job items to choose from for the Mobile App Experience. This includes the optional features of linking, geofencing and more.Training
Learn how to use the system as a day to day Timecloud Champion. These tutorials expand on the Feature Introductions to teach you how to manage data once the staff rollout is underway.
Learn to Clock In
Learn how to use your preferred style of clock-in:- Mobile App: Choose from the various User Guides made of a combination of Roster, Leave, Clocking-in and Job Tracking. Video files & PDF available for staff on request.
- Biometric Unit: Learn how to clock in on a biometric unit. Though simple, we recommend brief training of staff to reduce user error.
- Kiosk Mode (coming soon)
Manage Timesheets and Approvals
An in depth look at some of the recommended workflows for managing timesheets. Learn about the optional approval process especially useful for accounts with multiple admins.
Manage Timesheets and Approvals with Job Tracking
An in depth look at some of the recommended workflows for managing timesheets. Learn about the optional approval process especially useful for accounts with multiple admins.
Geofence Tutorial
(Optional Feature)
Learn to draw geofences using the map which can notify Admins of clock ins outside the fence or even block these clock ins.
Dashboards (Coming Soon)
Payroll and Admin
Navigate payroll with Timecloud, adapting seamlessly to your workflow. Both, reporting and dashboards work hand in hand. Your Implementation Manager is here to guide you through the process, so no need to stress!
Configure Payroll System
Tailor your payroll system to your needs by selecting from the available options. Ensure a smooth integration that aligns perfectly with your company's requirements.
Set Payroll Codes
Apply payroll codes efficiently based on the system in use. Streamline the process by assigning codes to Leave, Employees, and Time.
Fix Flag Reports
Before sending timesheets to your payroll system, ensure attendance is error-free. Prevent inaccuracies in hours by addressing flagged reports on all payroll systems.
iPayroll Guide
Connect your iPayroll account seamlessly with Timecloud using our comprehensive guide. Enhance efficiency by using an integrated payroll system.
Xero Guide
Streamline your workflow by connecting your Xero account to Timecloud. Follow our step-by-step guide for a seamless integration that optimizes your administrative processes.